Accounts Payable Associate in Toronto

At Yorkville University and Toronto Film School, we believe education is more than the pursuit of knowledge – it is a catalyst for transformation. Our mission, grounded in democratizing education, is to create access for learners from every background and empower them to achieve their aspirations and advance their careers.

We are committed to delivering rigorous, flexible programs that are both personally fulfilling and professionally rewarding, while contributing to the betterment of society. Since 2004, Yorkville has been among Canada’s few private, for-profit, fully accredited degree-granting universities, with campuses in Ontario, British Columbia, and New Brunswick.

Reporting to the Accounts Payable Supervisor, we are looking for an Accounts Payable Associate to join our team on a 6 month contract. As our new Accounts Payable Associate you will be responsible for the accurate and timely processing of accounts payable transactions for our organization. You will maintain financial records, verify invoices, and coordinate payments to vendors, suppliers, and other business partners in alignment with our corporate strategic imperatives.

This is an existing hybrid contract opportunity requiring three days per week in the office, including Mondays and Tuesdays, with flexibility to choose your third day. The role is currently based at 85 Richmond Street in Toronto, with a planned office relocation to 120 Bloor Street in April.

You are detail-oriented, reliable, and eager to grow your career in accounting within a collaborative and student-focused organization.

As our new Accounts Payable Associate, you will:

• Process accounts payable transactions, reviewing invoices for accuracy, completeness, and authorization, and perform three-way matching between invoices, purchase orders, and receiving documentation.
• Prepare and process electronic payments, such as wires, ACH and EFT.
• Contact vendors to resolve discrepancies, clarify billing issues, and ensure timely payment.
• Collaborate with internal departments, such as procurement and finance, to resolve payment-related inquiries and issues.
• Reconcile vendor statements and resolve any outstanding balances.
• Maintain accurate and up-to-date accounts payable records and documentation.
• Assist with month-end and year-end closing processes, including preparing accruals and reconciling accounts.
• Review and process employee expense reimbursement claims through SAP Concur and reconcile corporate credit card transactions.
• Prepare and process weekly payment runs (wires, ACH, EFT), reconcile vendor statements, and resolve outstanding balances or discrepancies.
• Support internal and external audits by preparing documentation and reports as required.
• Assist the accounts payable team in other administrative tasks and special projects.

You have:

• A finance or accounting background and a solid understanding of basic accounting principles and practices.
• Strong organizational skills, detail-oriented and meticulous, emphasizing data entry and documentation accuracy.
• Experience using accounting systems and tools such as ERP platforms and expense management software (experience with Dynamics 365 or Great Plains is required).
• Confidence working with Excel and other MS Office applications.
• A roll-up-your-sleeves approach and energetic get-it-done style.
• Effective and flexible communication skills, thriving in a collaborative, cross-functional environment.
• A service-oriented approach to work, seeking ways to help in all department areas.
• An appreciation for diverse perspectives, experiences, and backgrounds.

At Yorkville University and Toronto Film School, we are united by a shared purpose: placing the student experience at the heart of everything we do. Here, professional growth is part of our culture. In your role, you will have opportunities to help the launch of career-relevant programs, expand your expertise, and access tuition-free courses across our institutions.

Diversity, equity, and inclusion are critical components of life at Yorkville University and Toronto Film School, and we are committed to making these values an integral part of our culture. We encourage applications from all qualified applicants, including women, persons with disabilities, Black, Indigenous and People of Colour (BIPOC), people from the LGBTQ2SIA+ community and other equity-seeking groups.