Executive Assistant in Vaughan

WSP is seeking an experienced Executive Assistant to support two members of our Canadian Executive Leadership Team based in the Greater Toronto Area. This is a highly visible role that sits at the centre of executive operations, providing trusted support to senior leaders and helping drive organizational effectiveness. You’ll be responsible for managing complex priorities, coordinating strategic activities, and creating the conditions that allow executives to focus on leading the business.

We’re looking for a polished, proactive professional who thrives in a fast-paced environment, exercises sound judgment, and builds strong relationships across all levels of the organization. If you’re highly organized, adaptable, and enjoy working behind the scenes to make an impact, we’d love to hear from you.

Your Impact:

• Provide confidential, high-level administrative support to two Canadian Executive Leadership Team members
• Manage complex and frequently changing calendars, priorities, meetings, and stakeholder requests
• Coordinate domestic and international travel arrangements, accommodations, and logistics
• Prepare and process expense reports and related documentation
• Organise and support executive meetings, leadership events, and strategic initiatives
• Draft, coordinate, and distribute communications on behalf of executive leaders
• Prepare meeting materials, presentations, reports, and briefing documents
• Capture meeting notes, track action items, and ensure follow-through on key commitments
• Build and maintain strong working relationships with internal and external stakeholders
• Collaborate with administrative professionals across the business and provide backup support when required
• Support special projects and initiatives that contribute to business objectives

The Skills You Will Bring To WSP:

• Post-secondary education in Business Administration or a related field is considered an asset
• Ten (10)+ years of administrative experience within a large, complex organization
• More than five years supporting senior executives or executive leadership teams
• Experience supporting leaders in a professional services environment is considered an asset
• Advanced proficiency with Microsoft 365, including Outlook, PowerPoint, Excel, Teams, and SharePoint
• Strong presentation, document preparation, and reporting capabilities
• Exceptional organisational skills with the ability to manage multiple priorities and competing deadlines
• Strong attention to detail and commitment to delivering high-quality work
• Excellent interpersonal and communication skills with the ability to interact confidently with senior stakeholders
• Demonstrated discretion and professionalism when handling confidential and sensitive information
• Resourceful, proactive, and able to work independently with minimal supervision
• Experience with Oracle or other ERP systems is considered an asset
• Bilingualism in English and French is considered an asset

Why Choose WSP?

• Proudly Canadian – we are a Top 100 Employer in Canada for 2026.
• A global community of brilliant minds – your next idea, mentor, or opportunity is always within reach.
• Limitless opportunities start here. Whether it’s across the country or around the globe, we help you tailor your role to match your ambition — because your growth drives ours.
• Flexible work, real balance – we recognise the importance of balance in our lives and encourage you to prioritise the balance in yours.

Make Your Mark with WSP:

At WSP, you’ll play a critical role in helping senior leaders operate at their best while contributing to the success of a growing, purpose-driven organisation. This is more than an administrative role, it’s an opportunity to become a trusted partner, influence key initiatives, and gain exposure to executive decision-making at the highest levels of the business. If you’re an experienced Executive Assistant who thrives in a fast-paced environment, enjoys managing complex priorities, and takes pride in delivering exceptional support, we encourage you to apply and join a team that is shaping the future of communities across Canada and beyond.

About Us:

At WSP, we exist to shape communities to advance humanity. It’s why we bring people together who are wired to solve complex challenges – engineers, scientists, advisors, and technical experts who are driven by a common passion – to redefine what’s possible and shape what comes next. We are Visioneers. As one of the world’s leading professional services firms, we partner with clients across transportation, infrastructure, environment, buildings, energy, water, mining and metals. We pair deep local knowledge with global insights to pioneer solutions designed to leave a lasting, positive impact.

Please Note: Health and Safety is a core paramount value of WSP. Given the importance of keeping one another safe it is expected that you comply with our Health, Safety & Environment (HSE) policy at all times as well as client HSE policies when working at client locations. WSP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process. WSP is committed to the principles of employment equity. Only the candidates selected will be contacted. WSP does not accept unsolicited resumes from agencies.