At a Glance
- Tasks: Support senior leaders with administrative tasks and manage complex priorities.
- Company: Join WSP, a top Canadian employer shaping communities and advancing humanity.
- Benefits: Flexible work, competitive salary, and opportunities for growth.
- Other info: Dynamic environment with exposure to executive decision-making.
- Why this job: Be a trusted partner to executives and influence key initiatives.
- Qualifications: 10+ years of admin experience and strong organizational skills required.
The predicted salary is between 64044 - 78276 $ per year.
WSP is seeking an experienced Executive Assistant to support two members of our Canadian Executive Leadership Team based in the Greater Toronto Area. This is a highly visible role that sits at the centre of executive operations, providing trusted support to senior leaders and helping drive organizational effectiveness. You'll be responsible for managing complex priorities, coordinating strategic activities, and creating the conditions that allow executives to focus on leading the business.
We're looking for a polished, proactive professional who thrives in a fast‑paced environment, exercises sound judgment, and builds strong relationships across all levels of the organization. If you're highly organized, adaptable, and enjoy working behind the scenes to make an impact, we'd love to hear from you.
Your Impact:
- Provide confidential, high-level administrative support to two Canadian Executive Leadership Team members
- Manage complex and frequently changing calendars, priorities, meetings, and stakeholder requests
- Coordinate domestic and international travel arrangements, accommodations, and logistics
- Prepare and process expense reports and related documentation
- Organize and support executive meetings, leadership events, and strategic initiatives
- Draft, coordinate, and distribute communications on behalf of executive leaders
- Prepare meeting materials, presentations, reports, and briefing documents
- Capture meeting notes, track action items, and ensure follow-through on key commitments
- Build and maintain strong working relationships with internal and external stakeholders
- Collaborate with administrative professionals across the business and provide backup support when required
- Support special projects and initiatives that contribute to business objectives
The Skills You Will Bring To WSP:
- Post‑secondary education in Business Administration or a related field is considered an asset
- Ten (10)+ years of administrative experience within a large, complex organization
- More than five years supporting senior executives or executive leadership teams
- Experience supporting leaders in a professional services environment is considered an asset
- Advanced proficiency with Microsoft 365, including Outlook, PowerPoint, Excel, Teams, and SharePoint
- Strong presentation, document preparation, and reporting capabilities
- Exceptional organizational skills with the ability to manage multiple priorities and competing deadlines
- Strong attention to detail and commitment to delivering high‑quality work
- Excellent interpersonal and communication skills with the ability to interact confidently with senior stakeholders
- Demonstrated discretion and professionalism when handling confidential and sensitive information
- Resourceful, proactive, and able to work independently with minimal supervision
- Experience with Oracle or other ERP systems is considered an asset
- Bilingualism in English and French is considered an asset
At WSP, you will play a critical role in helping senior leaders operate at their best while contributing to the success of a growing, purpose-driven organization. This is more than an administrative role, it's an opportunity to become a trusted partner, influence key initiatives, and gain exposure to executive decision‑making at the highest levels of the business.
If you're an experienced Executive Assistant who thrives in a fast‑paced environment, enjoys managing complex priorities, and takes pride in delivering exceptional support, we encourage you to apply and join a team that is shaping the future of communities across Canada and beyond.
Executive Assistant in Toronto employer: WSP in Canada
WSP est un employeur de choix pour les professionnels passionnés par l'innovation et le développement durable. En tant que Directeur(trice) de projet en Mécanique et Électricité, vous bénéficierez d'une culture de travail collaborative qui valorise la diversité des idées et favorise la croissance personnelle et professionnelle. Situé au cœur du Québec, WSP offre des opportunités uniques de travailler sur des projets d'envergure tout en contribuant à façonner l'avenir de nos communautés.
