Finance and Administrative Coordinator in Ottawa

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Workbench Energy is a fast-growing software and services company specializing in electricity markets and battery asset management. We help large power users, distributed energy resources, and grid-connected resources optimize revenues, cost savings, and asset performance. Our software, tools, and experience are leading the enablement of the modern power grid.

About the Role

As a Finance and Administrative Coordinator, you play an essential role in the smooth and professional operation of the Workbench Energy business. The financial operation and administrative functions of the business are important for supporting our growing organization. You must be able to work closely and professionally with a range of stakeholders including customers, vendors, management, and the Workbench team. The successful candidate must thrive in a fast-paced environment, demonstrate strong organizational skills, and be a great team player.

Responsibilities

• Process accounts payables and receivable, ensuring accurate and timely payments
• Assist with budget preparation, tracking, and variance analysis
• Reconcile bank statements and maintain organized financial records
• Prepare monthly, quarterly, and annual financial reports
• Support month‐end and year‐end closing processes
• Prepare expense reports and coordinate with team projects on financial documentation
• Assist with any grant applications or tax refund programs along with associated financial tracking and reporting
• Liaise with external accountants and auditors, as needed

Administrative Support

• Manage office operations and maintain efficient administrative systems
• Handle vendor relationships and procurement processes
• Maintain filing systems (both physical and digital), ensuring compliance and accessibility
• Support HR functions, including onboarding, benefits administration, and employee record keeping
• Coordinate team meetings and event planning
• Serve as a point of contact for general inquiries

Desired Skills and Qualifications

• Bachelor's degree in business administration, finance, accounting, or a related field
• 5+ years experience
• Positive, self-motivated and capable of working independently
• Exceptional communication and interpersonal skills, both oral and written
• Technical proficiency with accounting software (experience with Quickbooks)
• Advanced skills in Microsoft Office Suite
• Excellent attention to detail and organizational abilities
• Proven problem‐solving abilities

The role is full time at 40 hours per week. Candidates should expect to be in the office 4 to 5 days per week. Office is downtown Toronto. Compensation is $70,000‐$80,000 depending on experience. Desired start date is January 2026.