Executive Assistant to Director of Community Services

Executive Assistant to Director of Community Services

Wiikwemkoong Unceded Territory is seeking a highly organized, professional and motivated individual to fill the position of Executive Assistant to the Director of Community Services.

The Executive Assistant provides high-level administrative, organizational and coordination support to the Director of Community Services.

The position serves an important role in supporting communication, planning, reporting and coordination across the Community Services departments, which includes Wikwemikong Ontario Works, Enhanced Community Safety (Security, Surveillance & By-Law Enforcement), Wiikwemkoong Anishinaabe Aadiziwin Naakigamig (WAAN), and the Wiikwemkoong Justice Program.

The successful candidate will be expected to exercise sound judgement, initiative, professionalism and a high degree of confidentiality while working with departmental management, WUT administration, Ogimaa and Council, community members and external partners.

RESPONSIBILITIES

• Provide executive and administrative support to the Director of Community Services, including managing correspondence, calendars, appointments, meetings and competing priorities.
• Prepare professional correspondence, briefing notes, reports, presentations, meeting materials and other confidential documents.
• Coordinate meetings, prepare agendas and supporting materials, record minutes, track decisions and follow-up actions.
• Serve as an administrative liaison between the Director and management of departments within the Community Services Pillar
• Maintain and monitor departmental task lists, priorities, deadlines, Council directives and other action items requiring follow-up.
• Assist with coordinating Community Services strategic priorities, annual work plans, special projects and cross departmental initiatives.
• Compile departmental information and assist with quarterly, annual, Council and other organizational reporting requirements.
• Conduct research and prepare background information to support executive decision-making and departmental initiatives.
• Coordinate travel, meetings, community engagements, presentations and special events involving the Director.
• Process purchase orders, payment requests, travel claims and other administrative documentation in accordance with WUT policies.
• Maintain accurate and confidential electronic and physical records.
• Support effective communication between Community Services, WUT departments, Ogimaa and Council, external organizations and community partners.
• Perform other related duties and special projects as assigned by the Director of Community Services.

REQUIREMENTS

• Post Secondary diploma or degree in Business Administration, Office Administration, Public Administration, Indigenous Studies, or a related field; an equivalent combination of education and experience may be considered.
• Knowledge of sensitivity to Anishnaabe culture
• Knowledge of Wiikwemkoong Unceded Territory’s programs and services.
• Knowledge of external agencies related to First Nations operations.
• Excellent communication and interpersonal skills.
• Excellent conflict resolution and problem-solving skills.
• Sr executive administrative experience in an Anishnaabek and/or non-profit Agency working with Sr Management, Chief and council and committees would be an asset.
• Experience working with various office systems and proficient computer skills.
• Ability to manage multiple priorities and work in a fast-paced environment
• Ability to demonstrate a high level of initiative.

Salary

Confidential

Executive Assistant to Director of Community Services
Box 112 19A Complex Drive Wiikwemkoong Unceded Indian Reserve
Wiikwemkoong ON P0P 2J0

Email

• hr@wiikwemkoong. ca
• #J-18808-Ljbffr