At a Glance
- Tasks: Support department manager, coordinate onboarding, and provide administrative assistance.
- Company: Join Weir, a leader in mining technology and naval engineering.
- Benefits: Competitive pay, career development, wellness support, and global collaboration.
- Other info: Opportunity to work remotely with occasional on-site presence.
- Why this job: Make a real impact in a dynamic environment while shaping a sustainable future.
- Qualifications: 5+ years of administrative support experience and strong organizational skills.
The predicted salary is between 62100 - 75900 $ per year.
Location: Montreal (LaSalle)
Work Arrangement: Hybrid
About the role
Join a dynamic department of 100+ IM/IT professionals who deliver information systems projects for clients in the Royal Canadian Navy and Department of National Defence. In this key new role, you will directly support and assist the department manager, become an expert in policies and processes so as to provide guidance and expertise to department personnel, coordinate onboarding of new personnel, and provide some of the administrative support for department personnel and supervisors. Most of the role can be performed remotely, but on-site presence will be needed at times to support client visits, onboarding of new personnel or processing of classified information.
What you’ll do
- Assistance to the Department Manager: Assist in coordination of department activities; pre-review submissions to the department manager to identify errors and omissions; assist with internal communications; maintain standard briefing packages and charts; and monitor, update and report on status information for various processes.
- Onboarding Coordination: Take the lead in the onboarding and integration of new department personnel, coordinating with the HR Onboarding Specialist, direct supervisor, other department staff (as needed), HR/Security and IT administrators, local NETE/WME admin staff at the work site (if applicable), and client and client admin staff (if applicable).
- Center of Expertise: Gain familiarity with policies, processes and procedures through review of documentation and interaction with process owners and experienced users. Be a source of expertise for department staff in the understanding and application of those policies, processes and procedures.
- Support to Department Supervisors and Staff: Assist with preparation and update of presentations, project plans, documents and other records related to project work for clients or internal initiatives.
- Safety First: Demonstrate 100% commitment to our zero harm behaviors in support of our drive towards developing a world class safety culture.
What you’ll bring
- 5+ years of experience providing administrative support, including 3+ years as an Administrative Assistant to a manager
- Strong ability to learn processes, understand context and recognize the relationship between new information and existing data
- Experience preparing, updating, proofreading and formatting documentation
- Proficient with the use of Microsoft Word, Excel and PowerPoint
- Excellent organizational skills
- Excellent communication skills, both written and verbal, and very good attention to detail
- Self-directed, resourceful and tech savvy
- Good judgement, honest, discrete and trustworthy
- Ability to handle occasional stress in dealing with increased demands during peak periods
Mandatory Requirement: Canadian citizenship, with 10 or more years residing in Canada with no periods longer than six continuous months out of country, is absolutely necessary as part of the requirements to obtain a government security clearance to the minimum level of Secret.
Nice to Have (Optional)
- Bilingual, and able to translate internal communications from English to French
- Experience in the IM/IT industry
- Experience working with government contracts, government processes and/or the defence sector
- Experience with project management processes and records
- Proficient with the use of Microsoft Project
Why join Weir?
We live our values -we think safety first, do the right thing, respect each other, aim high and delight our customers. We encourage our people to lead by example and celebrate our successes. We’re passionate about our purpose -to help deliver the natural resources that are essential to create a better future for the world.
Benefits
- Competitive pay
- Career development and study/learning support
- Access to global inclusion networks
- Regional and team-specific benefits
- Sharebuilder scheme
- Wellness support for you and your family
- Collaboration with global teams
Senior Administrative Assistant / Technical Coordinator in Lasalle employer: weir
Weir ESCO is an exceptional employer located in Port Hope, Ontario, offering a dynamic work environment that prioritizes safety and continuous improvement. With a strong focus on Lean methodologies and employee development, we empower our team members to excel in their roles while fostering a culture of collaboration and innovation. Join us to be part of a company that values your contributions and supports your professional growth in the heavy industry sector.
