At a Glance
- Tasks: Support accounting teams by processing invoices and ensuring timely financial transactions.
- Company: Join a dynamic team at Vaco/Highspring, known for its collaborative culture.
- Benefits: Enjoy competitive salary, health benefits, and opportunities for professional growth.
- Other info: Great career advancement opportunities in a fast-paced setting.
- Why this job: Make an impact in finance while developing your skills in a supportive environment.
- Qualifications: 2+ years of AP experience and strong Excel skills required.
The predicted salary is between 60000 - 65000 $ per year.
About the Opportunity
Provide day-to-day support to the Accounting and Operations teams to ensure financial transactions are properly approved, recorded, and processed in a timely manner.
- Process, review, and accurately code supplier invoices, ensuring expenses are allocated to the appropriate general ledger accounts, departments, and cost centres.
- Enter approved supplier invoices and employee requisitions into the accounting system accurately and efficiently.
- Verify invoices against purchase orders, receiving documentation, contracts, and other supporting documentation, where applicable.
- Obtain and verify appropriate approvals in accordance with established purchasing and payment policies and procedures.
- Review invoices for accuracy, completeness, appropriate coding, and proper supporting documentation prior to payment.
- Prepare and process payments to suppliers, contractors, employees, and government agencies through electronic payments, cheques, and other approved payment methods.
- Maintain accurate vendor records, including setting up new suppliers and contractors, updating banking information, verifying supplier statements, and maintaining required documentation.
- Monitor the Accounts Payable aging and follow up on outstanding invoices and items requiring resolution.
- Respond to vendor and internal inquiries related to Accounts Payable and investigate and resolve invoice discrepancies in a timely manner.
- Work closely with the Assistant Controller to review invoice coding and ensure the accuracy and integrity of general ledger transactions.
- Record corporate credit card transactions and assist with monthly credit card reconciliations.
- Support the Accounting team with timely month-end and year-end close activities, including accruals, account reconciliations, and Accounts Payable reporting.
- Assist with the preparation of documentation and schedules required for the annual audit.
- Ensure Accounts Payable activities comply with applicable company policies, accounting standards, and government regulations, and assist with required reporting.
- Support the Accounting team with special projects, financial analysis, process improvements, and other duties as assigned by the CFO.
About You
- 2+ years of full cycle AP experience (experience with an AP automation software is a very strong asset).
- Intermediate Excel skills (vlookups, pivot tables).
Pay Range: $60,000 - $65,000 per year
How to Apply: Click the “Apply Now” button and follow the instructions to submit your resume. Please know that we only accept documents in MS Word or Rich Text formats.
AP Specialist employer: Vaco
Join a dynamic and innovative team as the Director of Finance in the heart of Downtown Toronto, where you will not only lead a high-performance group but also play a pivotal role in shaping financial strategies that impact the broader community. Our company fosters a collaborative work culture that prioritizes employee growth through mentorship and professional development opportunities, ensuring that you can thrive in your career while making meaningful contributions to the finance sector. With a focus on excellence and integrity, we offer a unique environment that values your expertise and encourages you to drive strategic initiatives that resonate with stakeholders and investors alike.
