About the Opportunity
- Greet visitors, answer incoming calls and manage general reception duties.
- Oversee office supplies, kitchen inventory, mail, couriers and daily opening/closing procedures.
- Coordinate executive expense reconciliations and recurring office purchases.
- Monitor and respond to general reception inquiries.
- Assist with corporate events and general office administration.
- Coordinate corporate travel arrangements, accommodations, itineraries and related expenses.
- Maintain accurate travel records, calendars, invoices and booking confirmations.
About You
- 2+ years of experience in reception, office administration or administrative support.
- Strong communication, interpersonal and customer service skills.
- Excellent organizational skills and attention to detail.
- Experience coordinating travel and expense reconciliations is an asset.
- Proficiency in Microsoft Office, particularly Outlook, Word and Excel.
- Ability to manage competing priorities, work independently and maintain confidentiality.
- Professional, personable and team-oriented approach.
Pay Range
$25 - $27 / hour
This position for employment is for a current vacancy with Vaco/Highspring's client. You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client's requirements for this role.
- the individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan.
Office Administrator - 3 months in Toronto employer: Vaco LLC
GHD is an exceptional employer that offers a unique opportunity to lead significant municipal infrastructure projects while fostering strong client relationships in the vibrant Region of Peel. With a commitment to employee growth, GHD provides clear pathways into senior leadership roles and encourages collaboration with industry-leading specialists across Canada and globally. Join a diverse and inclusive team dedicated to creating sustainable outcomes for communities, where your contributions will have a meaningful impact.
