JOB TITLE : Project Control Officer (PCO) & Process Governance
POSITION STATUS : Temporary
DEPARTMENT : Finances
LOCATION: Montréal
The Project Control Officer (PCO) supports project and program managers by establishing and maintaining effective project controls, project and process governance, reporting, and administrative discipline throughout the project lifecycle. The role coordinates planning activities, monitors schedules, budgets, resources, risks, issues, decisions, dependencies, and changes, and supports the design, documentation, and implementation of key controls in new or redesigned processes. Working closely with project teams and business stakeholders, the PCO provides timely, accurate information to support decision-making and helps ensure that projects and processes follow approved methodologies, meet governance and control requirements, and remain aligned with agreed scope, timelines, costs, and quality expectations.
WHAT YOU'LL BE DOING
- Support project and program managers in planning, executing, monitoring, controlling, and closing projects.
- Develop and maintain integrated project schedules, milestones, deliverables, dependencies, and critical-path information.
- Track project budgets, forecasts, commitments, actual costs, and variances, and provide clear financial reporting to project leadership.
- Maintain project governance records, including risk, action, issue, and decision logs; change requests; approvals; and escalation items.
- Prepare weekly and monthly status reports, executive dashboards, steering committee materials, and ad hoc project analyses.
- Monitor progress against approved baselines and key performance indicators, identify emerging variances, and recommend corrective actions.
- Coordinate project meetings, prepare agendas and materials, document minutes and decisions, and follow up on assigned actions.
- Support resource planning by maintaining allocation, capacity, onboarding, offboarding, and time-reporting information.
- Administer project change-control processes and ensure impacts to scope, schedule, cost, resources, risks, and benefits are documented and approved.
- Maintain complete, accurate, and audit-ready project documentation in accordance with PMO standards and document-management practices.
- Facilitate communication and coordination across workstreams, vendors, and stakeholders to manage interdependencies and resolve delivery constraints.
- Support stage-gate reviews, quality assurance, delivery assurance, compliance assessments, and project closure activities, including lessons learned and archival of records.
- Establish and maintain process governance for new or redesigned processes, ensuring that key controls are appropriately designed, documented, implemented, assigned to accountable owners, and validated for operating effectiveness before transition to business-as-usual operations.
- Contribute to the continuous improvement of project-control tools, templates, methodologies, processes, and reporting practices.
WHAT YOU BRING TO THE TEAM
- Bachelor’s degree in accounting, business administration, project management, information systems, engineering, or a related field, or an equivalent combination of education and experience.
- Minimum of 3 to 5 years of experience in project controls, project coordination, PMO support, project administration, or a related role.
- Demonstrated experience monitoring project scope, schedules, budgets, resources, risks, issues, dependencies, and changes.
- Strong knowledge of project management methodologies and governance practices, including predictive, Agile, and hybrid delivery approaches.
- Experience in Microsoft Excel and PowerPoint; experience with Microsoft Project, Jira, Confluence, SharePoint, Power BI, or portfolio-management tools is considered an asset.
- Strong analytical and problem-solving skills, with the ability to interpret project data, identify trends and variances, and recommend practical corrective actions.
- Excellent organizational skills, attention to detail, and ability to manage multiple priorities and deadlines in a fast-paced environment.
- Strong written and verbal communication skills, including the ability to prepare concise executive reporting and facilitate project meetings.
- Ability to work collaboratively with project managers, sponsors, functional leaders, vendors, and cross-functional teams.
Core Competencies
- Project planning, scheduling, and controls
- Budget monitoring and variance analysis
- Governance, compliance, and delivery discipline
- Risk, issue, action, decision, and change management
- Executive reporting and data visualization
- Stakeholder coordination and meeting facilitation
- Analytical thinking and problem-solving
- Attention to detail, organization, and follow-through
- Adaptability, initiative, and results orientation
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Project Control Officer (PCO) & Process Governance in Mississauga employer: Vacances Air Canada / Air Canada Vacations
Air Canada Vacations is an exceptional employer that prioritizes employee growth and development within a dynamic work culture. Located in YUL, this role offers the opportunity to engage in meaningful cybersecurity initiatives while collaborating with a team dedicated to innovation and excellence. With a focus on modernizing policies and frameworks, employees are empowered to make impactful contributions in a supportive environment that values security and compliance.
Contact Details:
Vacances Air Canada / Air Canada Vacations Recruitment Team
