Admissions Officer

At the University of Waterloo, we create and promote a culture where everyone can reach their full potential. As an employee, you get support & opportunities that empower you to advance your career. The University is a welcoming workplace for those of all abilities, interests, and expertise.

Primary Purpose

The Admissions Officer is responsible for the processing of all non-Ontario secondary school, out-of-province and international applications for undergraduate studies. The Officer aids in the Ontario Secondary School applications, recruitment activities and offer processing. The Officer acts as a liaison for the Registrar’s Office while providing specialized knowledge of admissions and related operations to the Faculties through the appropriate Admissions Committee. The incumbent has direct impact on the university’s success, reputation, mandate and successful implementation of enrolment targets.

Key Accountabilities

• Assess Applications & Communicate with Applicants: The Officer determines eligibility for consideration which includes the assessment of complicated and diverse education backgrounds from education systems worldwide. Responds to inquiries from applicants, their family and campus clients, regularly and builds individual connections with applicants. Responsible to communicate both positive and negative decisions. Ensures accuracy and consistency in assessment processes.
• Research & Policy Development: Provides reports, research, historical analysis and identifies trends internal to Waterloo, system wide in Ontario, Canada and internationally. Tracks details on applicant pool during and after an admissions cycle. Defines project goals, activities, timelines, deadlines, deliverables and accountabilities.
• Recruitment and Admissions Activities: The Officer represents their faculty at recruitment events responding to detailed questions about admissibility and admissions requirements applied to individual, and routinely complicated cases. Edits admissions content in recruitment publications.

Required Qualifications

• University degree or suitable equivalent experience required, preferably from the University of Waterloo.
• Knowledge of University of Waterloo and Faculty policies and practices with respect to admissions and recruitment is essential.
• A strong preference will be given to candidates with comprehensive knowledge of and experience with Canadian and international education systems and curricula.
• Strong analytical abilities are essential. Exceptional oral and written communication, interpersonal, organizational, and customer service abilities are essential requirements.

Knowledge/Skills/Abilities

• Demonstrated proficiency in the use of Word, Excel and Access is required.
• Knowledge and experience with computer-assisted admissions systems and record-keeping required.
• Comprehensive understanding of and experience in implementing enrolment management principles and practices specifically related to non-Ontario Secondary School undergraduate student recruitment and admissions is desirable.

Equity Statement

The University of Waterloo acknowledges that much of our work takes place on the traditional territory of the Neutral, Anishinaabeg, and Haudenosaunee peoples. The University values the diverse and intersectional identities of its students, faculty, and staff. The University regards equity and diversity as an integral part of academic excellence and is committed to accessibility for all employees.

Company Culture & Commitment

At the University of Waterloo, we think differently, we act with purpose, and we work together. We advance learning and knowledge through teaching, research, and scholarship, nationally and internationally, in an environment of free expression and enquiry.

Salary & Employment Terms

Hiring Range: $67,688.63 - $84,610.79
Time Type: Full time
Employment Type: Permanent
Department: Office of the Registrar - Admissions Team