At a Glance
- Tasks: Provide academic advising and support to pharmacy students, ensuring their success and wellbeing.
- Company: Join the University of Waterloo, a leader in innovation and student engagement.
- Benefits: Enjoy competitive salary, career advancement opportunities, and a supportive work environment.
- Other info: Embrace equity, diversity, and inclusion in a welcoming workplace.
- Why this job: Make a real difference in students' lives while working in a dynamic academic setting.
- Qualifications: Undergraduate degree and 3+ years in academic advising or student support.
The predicted salary is between 67688 - 84611 $ per year.
At the University of Waterloo, we create and promote a culture where everyone can reach their full potential. As an employee, you get support & opportunities that empower you to advance your career. The University is a welcoming workplace for those of all abilities, interests, and expertise.
Primary Purpose
This position is responsible for providing comprehensive academic advising and student support services to students in the School of Pharmacy's undergraduate programs, including the Doctor of Pharmacy (PharmD) professional degree program and Conditional Admission to Pharmacy (CAP). The position promotes student success, academic progression, retention, and wellbeing through individualized advising, the interpretation and application of academic and professional regulations, and collaboration with faculty, staff, and university support services.
Key Accountabilities
- Student Advising
- Maintains in-depth and current knowledge of areas relevant to the position, including but not limited to Doctor of Pharmacy (PharmD) curriculum, academic requirements, progression standards, and experiential education requirements.
- Administers the CAP status program, by serving as the primary liaison with CAP students and monitoring their success in retaining their CAP status in the first two years of Science at Waterloo School of Pharmacy admissions regulations and practices.
- Provides in person and virtual academic advising to PharmD and CAP students regarding course selection and sequencing, academic progression requirements, program regulations and policies, professionalism expectations, learner conduct, and support for professional development.
- Is flexible in providing office hours that meet the needs of all students; for example, virtual evening hours for students on clinical placements.
- Provides specialized academic advising and accommodation-related support to students registered with AccessAbility Services.
- Advises and supports students on policies and procedures related to academic considerations, student absences, and extenuating circumstances.
- Monitors student academic performance and progression throughout the term through the use of reports, grade reviews, and other available data.
- Coordinates academic progression reviews and advisement processes.
- Assists students with academic petitions and appeals.
- Maintains effective working relationships with faculty members, experiential education staff, student services professionals, and external stakeholders.
- Maintains accurate, timely, and professional records of all student advising interactions.
- Support to Director of Admissions and Undergraduate Affairs
- Keeps the Director of Admissions and Undergraduate Affairs informed of activities, emerging issues, and developments related to student advising and academic progression.
- Leads regular School of Pharmacy student services and academic affairs meetings.
- Prepares reports, statistical summaries, briefing materials, and recommendations related to student progression, retention, enrollment, and advising activities.
- Meetings
- Participates in School of Pharmacy faculty, staff, and committee meetings as required.
- Supports committees related to admissions, academic standing, student progression, curriculum, student awards, and student success initiatives.
- Recruitment, Engagement, and Student Life
- Contributes to recruitment and admission activities.
- Develops, implements, and evaluates student retention and engagement initiatives.
- Leads and coordinates CAP student engagement programming.
- Collaborates with faculty, staff, and student organizations to support student engagement, wellness, leadership development, and professional identity formation.
Required Qualifications
- Undergraduate degree required. Degree in a health sciences discipline, education, counselling, student affairs, or related field preferred.
- Minimum of 3 years’ experience in academic advising, student affairs, higher education administration, or a related student support environment.
- Knowledge of pharmacy education, academic policies, student progression requirements, and university procedures.
- Strong understanding of student development, wellbeing, and success strategies.
- Excellent communication, interpersonal, counseling, and relationship-building skills.
Equity Statement
The University of Waterloo acknowledges that much of our work takes place on the traditional territory of the Neutral, Anishinaabeg, and Haudenosaunee peoples. The University values the diverse and intersectional identities of its students, faculty, and staff. The University regards equity and diversity as an integral part of academic excellence and is committed to accessibility for all employees.
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