Stewardship Coordinator in Toronto

The Division of University Advancement (DUA) aims to sustain and enhance the University of Toronto’s academic mission, leadership, and worldwide impact by engaging alumni and private sector constituents meaningfully in the mission of the University, building mutually beneficial relationships of increasing value and satisfaction over time.

DUA at the University of Toronto is engaged in a transformative agenda deeply rooted in the University’s vision for growth and innovation. We are focused on growing fundraising efforts; enhancing the effectiveness and satisfaction of alumni engagement and programs; building advancement talent capacity within and across divisions; creating an organization and culture that fosters diversity and inclusiveness.

The Stewardship team at DUA promotes stewardship and donor relations best practices across the university and develops and delivers best-in-class programs that recognize donor generosity, demonstrate impact, and strengthen donors’ connections to the University.

Within the Stewardship team, the Stewardship Coordinator provides operational and administrative support for activities related to principal gift implementation, stewardship and donor relations, while also contributing to broader stewardship team priorities as they evolve. The role supports the planning, coordination, tracking, and follow-through required to deliver stewardship activities connected to gift agreement deliverables, donor communications, events, meetings, and reporting.

The coordinator plays an important role in supporting the coordinated stewardship activity required to deliver on donor commitments, support strong relationships with principal gift donors and divisional partners, and help ensure the effective operations of the Stewardship team.

Your responsibilities will include:

• Fostering positive relationships with prospective and existing donors
• Drafting donor acknowledgment and recognition communications
• Providing detailed information for the development of donor relations and stewardship programs
• Coordinating meeting schedules, agendas, materials, action and follow-up items
• Identifying and resolving individual data anomalies and discrepancies
• Updating and maintaining database records
• Monitoring accounts for a project and/or program

Essential Qualifications:

• Bachelor's Degree or acceptable combination of equivalent experience.
• Minimum three years of related professional experience is required, experience with direct stewardship, donor relations, fundraising, marketing, or special events experience preferred.
• Experience drafting communications.
• Experience coordinating meetings and/or events in collaboration with other staff, volunteers, and external vendors.
• Demonstrated writing experience and excellent writing, editing, and proofreading skills.
• Excellent computer skills; proficiency in using advanced functions of word processing, Excel spreadsheets, and CRM databases.
• Demonstrated ability to adhere to a high level of customer service, tact, and confidentiality.
• Ability to manage multiple priorities concurrently; able to execute existing work while managing and responding to urgent opportunities.
• Detail-oriented person with an appreciation for accuracy and thoroughness.
• Ability to work effectively with a diverse population of staff, volunteers, donors, and external contacts with tact and diplomacy to build and maintain successful relationships.
• Demonstrated ability to adhere to high levels of ethical standards in utilizing donor information and confidentiality requirements.

Assets (Nonessential):

• Demonstrated knowledge and understanding of fundraising and donor relations concepts, principles, procedures, and techniques an asset.

To be successful in this role you will be:

• Diplomatic
• Organized
• Proactive

Closing Date: 11/03/2026, 11:59PM ET

Employee Group: USW

Appointment Type: Budget - Continuing

Schedule: Full-Time

Pay Scale Group & Hiring Zone: USW Pay Band 10 -- $75,004 with an annual step progression to a maximum of $95,915.

Job Category: Administrative / Managerial

Lived Experience Statement: Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

Diversity Statement: The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities.

Accessibility Statement: The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.