At a Glance
- Tasks: Support the launch of a new doctoral program and assist with research operations.
- Company: Join the vibrant University of Toronto Scarborough community.
- Benefits: Competitive salary, inclusive environment, and opportunities for professional growth.
- Other info: One-year term position with excellent career development opportunities.
- Why this job: Make a real impact in academia while promoting diversity and inclusion.
- Qualifications: Bachelor's degree and three years of relevant experience required.
The predicted salary is between 49500 - 60500 $ per year.
The University of Toronto Scarborough is a place of energy, enthusiasm and passion. Our commitment to inclusive excellence attracts the brightest learners, scholars and employees from around the globe. Our success has been made possible by the opportunity given to us by Indigenous hosts to operate on their territory, and we cherish our continuing partnerships with these communities.
This search aligns with the University’s commitment to strategically and proactively promote diversity among our community members. Recognizing that Black, Indigenous, and other Racialized communities have experienced inequities that have developed historically and are ongoing, we strongly welcome and encourage candidates from those communities to apply.
Your opportunity: Reporting to the Manager, Operations and Finance, the Graduate Coordinator will provide integral support in the development and launch of our new doctoral program in Interdisciplinary and Applied Biology, as well as general administrative support to research operations in the Department of Biological Sciences. Responsibilities will include responding to enquiries from faculty, staff and students, including Postdoctoral Fellows, disseminating program information, and supporting the submission of program applications, while keeping well informed on University policies and procedures. In addition, this position will coordinate meeting schedules and other events, communicate agendas, action and follow-up items, as well as manage records through the organization of materials and institutional filing systems.
Your responsibilities will include:
- Acting as the first point of contact for program-related enquiries
- Determining logistics for program activities
- Keeping well-informed on changes to courses, program requirements, policies and procedures
- Coordinating meeting schedules, agendas, materials, action and follow-up items
- Analyzing and recommending changes to academic calendar content
- Preparing orientation packages
- Coordinating the preparation and distribution of promotional/outreach materials
- Determining work priorities based on knowledge of deadlines
Essential Qualifications:
- Bachelor's Degree or acceptable combination of equivalent experience.
- Minimum three years of recent related work experience providing support to faculty with their academic programs
- Advanced proficiency with Microsoft Office (Outlook, Word, PowerPoint, Excel)
- Experience working with Student Information Systems (e.g. Acorn, ROSI, Quercus)
- Excellent interpersonal and communication skills (both oral and written) and ability to interact with faculty, staff and students in a tactful, professional and diplomatic manner
- Ability to be thorough when reviewing documentation that must meet specific criterion and have excellent attention to detail
- Applicants are expected to show evidence of a commitment to equity, diversity, inclusion, and the promotion of a respectful and collegial learning and working environment
- Superb organizational, coordination, and time management skills
- Demonstrated ability to meet deadlines and manage competing priorities
Assets (Nonessential):
- Experience supervising casual staff or students
To be successful in this role you will be:
- Approachable
- Articulate
- Organized
- Resourceful
- Tactful
- Team player
Notes: This is a one (1) year TERM position.
Closing Date: 11/09/2026, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Term
Schedule: Full-Time
Pay Scale Group & Hiring Zone: USW Pay Band 10 -- $75,004 with an annual step progression to a maximum of $95,915.
Job Category: Student Services
Lived Experience Statement: Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.
Diversity Statement: The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities.
Accessibility Statement: The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.
Graduate Coordinator in Toronto employer: University of Toronto
The Henry N.R. Jackman Faculty of Law at the University of Toronto is an exceptional employer, offering a vibrant work culture that prioritizes diversity, equity, and inclusion. Located in the heart of downtown Toronto, employees benefit from a collaborative environment that fosters professional growth through innovative leadership programs and extensive networking opportunities. With a commitment to academic excellence and community engagement, this role provides a unique chance to shape the future of legal education while working alongside dedicated professionals in a state-of-the-art facility.
