Events & Communications Coordinator in Toronto

About us: Student Life connects life to learning. We believe every student should have the opportunity to participate in university life actively and find connection and community while discovering new ways of thinking and being in the world. We provide resources, support and engagement opportunities that are inclusive and accessible, ensuring every student can build experiences that set them up for a lifetime of success.

Within Student Life, the cluster of Student Life Programs and Services supports students as they achieve personal, academic, career and civic goals. Together with staff, faculty, students, alumni, employers and community partners, we provide an integrated and coherent path to success that reflects our students' diversity.

This role contributes to Career Exploration & Education, the central career services unit at the St. George campus. Career Exploration & Education creates curricular and co-curricular career learning experiences at the intersection of career, equity, and wellbeing in partnership with students, recent graduates, tri-campus partners, and alumni and employer communities.

Your opportunity: Reporting to the Assistant Director, Career Exploration & Employer Engagement and supervised by the Lead Coordinator, Employer Recruitment & Engagement, the Events & Communications Coordinator collaborates with career services colleagues to plan, deliver, evaluate, and continuously improve events and programs that support the career exploration, employment, and industry engagement needs of University of Toronto students and recent graduates.

The Coordinator leads the end-to-end management of virtual and in-person events, including conferences, career fairs, information sessions, recruitment initiatives, and special programs. Responsibilities include event planning and execution, scheduling, registration management, vendor coordination, budget tracking, catering, room bookings, audiovisual arrangements, and issue resolution.

Your responsibilities will include:

• Conceptualizing, organizing and executing event activities using work back plans and critical paths.
• Overseeing the implementation of event plans and activities.
• Building and strengthening relationships with stakeholders and partners of strategic importance.
• Analyzing client needs and making recommendations on event logistics and options.
• Handling expenses for events.
• Coordinating the schedule for program and event calendars.
• Determining operations and logistics for organizing events and programming across the unit.
• Organizing materials for workshops, conferences and/or events.
• Creating and editing documents and communication materials.
• Coordinating the preparation and distribution of promotional/outreach materials.
• Liaising with clients and vendors to resolve minor complaints and address issues.
• Conducting post-event evaluation, analysis and recommendations for changes.
• Documenting and maintaining standard operating procedures.

Essential Qualifications:

• Bachelor's Degree or an acceptable equivalent combination of education and experience.
• Minimum three (3) years relevant experience; events coordination and planning; proven successful experience with special events, managing volunteers and committees.
• Experience with conceptualizing, implementing and managing event plans from beginning to end, including preparing event communication and promotional material.
• Demonstrated experience planning and organizing numerous multi-day events that will be delivered concurrently and within high peak seasons.
• Strong written and verbal communication skills; ability to relate well with staff, volunteers and vendors.
• Excellent customer service skills are essential.
• Strong organizational and time management and multi-tasking skills required.
• Proven ability to work independently and co-operatively on a team.

To be successful in this role you will be:

• Goal oriented
• Multi-tasker
• Organized
• Team player

Diversity Statement: The University of Toronto embraces diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities.