Engagement and Events Planner in Toronto

Position Summary: Under the overall direction of the Bicentennial Chair, Senior Advisor to the President, and Chief of Protocol, and reporting to the Director of Operations, Bicentennial Secretariat, the Engagement and Events Planner is responsible for the successful development and execution of University-wide engagement programs related to the University’s Bicentennial.

The incumbent will oversee the planning and delivery of Bicentennial events and initiatives, including but not limited to: the co-branding of Divisional, Faculty, and Departmental celebrations with the Bicentennial program; Bicentennial Secretariat–initiated events and town halls; and additional initiatives or events arising from the Bicentennial committees.

The incumbent promotes a positive and collaborative organizational culture and plays a lead role in the creation and implementation of institutional engagement initiatives. Working closely with the Bicentennial Secretariat leadership team, the incumbent provides strategic direction and consultation on the design, development, and execution of Bicentennial programs and strategies in alignment with institutional priorities.

The position further involves coordinating various special projects, including tracking documentation and activities, creating project milestones and timelines, monitoring progress, escalating issues as required, and managing event budgets. The incumbent organizes project meetings, prepares records and follow-ups, and ensures effective communication across stakeholders. Success in this role requires strong project management skills, sound judgment, and the ability to operate in a complex environment with a high degree of discretion, sensitivity, and responsiveness.

Qualifications Required:

• Education: Bachelor’s degree and/or an equivalent combination of education and experience.
• Experience: Minimum five (5) years of progressive experience and related experience. Proven successful project management experience and experience conducting research. Experience with event management. Strong writing and editorial skills. Demonstrated experience using data to develop engagement strategies.
• Skills: Experience designing promotional materials, such as invitations and posters. Working knowledge of design software (e.g. In Design, Photoshop, Illustrator); Project management software.
• Other: Demonstrated strong oral and written communication skills. Excellent organizational, interpersonal and time-management skills, meticulous attention to detail. High degree of judgement, diplomacy and tact. Ability to work with extremely confidential and sensitive material. Ability to work under pressure and manage multiple priorities to meet deadlines. Demonstrated initiative, creativity and flexibility. Ability to assimilate and interpret significant amount of information. Ability to react to brief instructions in relation to sensitive matters. Ability to work both independently and within a team environment.

Note: This is a term position ending in December 2027.

Diversity Statement: The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.

Accessibility Statement: The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission. The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.