At a Glance
- Tasks: Lead and support operations in the Faculty of Arts, ensuring efficient management and compliance.
- Company: University of Ottawa's Faculty of Arts, a leading institution for thinkers and creators.
- Benefits: Competitive salary, professional development, and a commitment to diversity and inclusion.
- Other info: Join a dynamic team with opportunities for growth and collaboration.
- Why this job: Make a real impact by enhancing academic administration and supporting student success.
- Qualifications: Experience in operations management and strong leadership skills required.
The predicted salary is between 50300 - 134379 $ per year.
Posting Reason: New Position
Job Type: Employee
Anticipated Duration in Months: N/A
Job Family: Business Operations
# of Open Positions: 1
Faculty/Service - Department: Administration Office, Faculty of Arts
Campus: Main Campus
Union Affiliation: N/A
Date Posted: 2026/10/14
Hours per week: 35
Salary Grade: Non-Union Grade NM1
Salary Range: $107,503.00 - $134,379.00
About the Faculty of Arts: The oldest and one of the biggest faculties at the University of Ottawa. The Faculty of Arts has evolved to be one of the leading faculties on campus. Now more than ever, the new economy needs thinkers, communicators, and creators. Whether you are interested in the Humanities, Languages and Literatures, or Fine and Performing Arts, the Faculty of Arts offers students an education for today's and tomorrow's workplace! The Faculty of Arts is dedicated to creating a diverse, equitable and inclusive environment for everyone.
Position purpose: Reporting to the Chief Administrative Officer, the Manager, Operations, oversees and supports the Lead Officers, Administrative Support within the academic units of the Faculty of Arts, ensuring the efficient management of academic administration, and financial and HR operations. The role collaborates closely with department directors/chairs, and with all other branches of the faculty to align operations with faculty goals, standardize processes, and ensure compliance with institutional policies and regulations.
In this job, your responsibilities will include:
- Team supervision and leadership: Oversees and supports all Lead Officer, Administrative Support, and their administrative staff as required. Sets objectives, reviews performance with department directors/chairs, and fosters professional development to build a strong, cohesive team. Participates in recruitment, onboarding, disciplinary and performance-related matters as needed. Monitors workload distribution for fairness and efficiency, and ensures consistent training across units, including the development and delivery of a shared training program. Maintains effective communication between administrative staff, department leadership, and faculty support units to ensure alignment and service quality. Provides operational backup support when necessary.
- Obligations management: Oversees and monitors financial obligations to students across all academic units within the faculty. This includes ensuring that commitments are fulfilled in an accurate and timely manner and in accordance with collective agreements without creating unnecessary or unapproved obligations. Maintains rigorous oversight of financial processes related to student Teaching Assistant contracts and, where appropriate, Research Assistant contracts. Works closely with the Lead Officer, Administrative Support, and central administration to ensure alignment, consistency, and compliance with institutional policies.
- Financial management: In collaboration with the Manager, Finance, oversees the administration of internally funded budgets, as well as various departmental special project budgets, ensuring compliance with institutional policies. Develops and evaluates business practices and tools to improve financial controls and operational efficiency. Ensures alignment between expenditures and budgets. Monitors and addresses overages and inconsistencies, to ensure compliance with institutional guidelines.
- Process review and standardization: Leads the review and continuous improvement of administrative processes across academic units to ensure alignment, consistency, and operational efficiency. Develops and implements standardized practices that support equity, reduce duplication, and promote service excellence. Facilitates collaboration and resource sharing between units and ensures that all procedures comply with faculty and university policies, collective agreements, and applicable regulations.
- Human resources management: In collaboration with the Vice-Dean, Governance and the Faculty's HR Department, serves as the primary point of contact for academic unit staff on operational matters related to APTPUO and CUPE. Oversees the hiring processes for Teaching Assistants and Part-Time Professors, ensuring alignment with collective agreements and university policies. Reviews and approves contracts as needed, and ensures consistent, timely payroll verification across all academic units. Works proactively with the Payroll Administration employees, to resolve payroll issues and uphold compliance with applicable agreements and legislation.
- Problem solving and advisement: Acts as a trusted resource and subject matter expert in resolving complex and sensitive operational issues within academic units.
Manager, Operations employer: University of Ottawa
The University of Ottawa is an exceptional employer, offering a dynamic and inclusive work environment that prioritizes diversity and equity. As a part-time professor in the Faculty of Education, you will have the opportunity to engage with motivated students while contributing to innovative research and teaching practices. The university fosters professional growth through collaborative initiatives and provides a supportive atmosphere that values creativity and respect.
