Job Title
Program Specialist, Extracurricular and Extended Learning
Job Category
CUPE 2950
Job Profile
CUPE 2950 Hourly - Sr Program Asst-Gen (Gr8)
Job Family Group
Staff - Union
Department
Administrative Leadership | Institute for the Ocean and Fisheries | Faculty of Science
Compensation Range
$33.07 - $35.61 CAD Hourly
Job End Date
October 30, 2026
Posting End Date
October 30, 2026
At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.
Job Summary
The Institute for the Oceans and Fisheries contributes to a transformative global shift toward sustainable coastal ecosystems, oceans and fisheries. It brings together a community of Canadian and international experts in ocean and freshwater species, systems, economics, and issues-and provides new insights into how our marine systems function, and the impacts of human activity on those systems. With integrated research and education programs that span the natural and social sciences; including aquatic ecology, economics, zoology, anthropology, sociology, oceanography, marine geochemistry, microbiology, resource management and international maritime law, we are leading the way to healthy and sustainable marine and freshwater systems through excellent research, inspirational education, and innovative societal engagement
The Program Specialist, Extracurricular and Extended Learning, will contribute to the planning and execution of programmatic, administrative, marketing and business development (recruiting) aspects of new or adapted non-degree learning programs run by the Institute for the Oceans and Fisheries. Incumbent will work with stakeholders within the unit and across UBC to bring new learning initiatives to life. Work will be split (unequally) between support of: 1) non-degree-granting extended learning programming for working professionals and 2) extracurricular summer programs for undergraduate students.
Organizational Status
The Program Specialist, Extracurricular and Extended Learning is a member of the IOF's core staff team, and reports to the Manager, Administration and Operations.
Works with members of the IOF community, including staff, faculty and students as well as other UBC partners, and colleagues in operations and administration as required and may also be required to liaise with partners external to UBC, such as non-profit community organizations, schools and businesses as relevant to the position.
Work Performed
Extended Learning Programming:
Acts as key point of contact for program development team members; organizes meetings; tracks documents; and connects team members with required on-campus resources.
Acts as key point of contact for prospective and enrolled program participants; fields program-related inquiries; assists program participants with administrative and logistical requests.
Coordinate elements of non-degree programming, such as: a) recruitment and registration of student, staff and alumni b) logistics for orientation and training of project leaders and student participants; c) co-facilitation of orientation and training sessions as required.
Seek and facilTe the access to financial and human resources support to team, as needed.
Integrates learning resources into appropriate formatting for online or other teaching platforms.
Builds and sets up online courses using online learning management systems such as Blackboard Connect, in consultation with the Program Managers.
Sets up student access and supports students with login and online course navigation issues.
Tests and updates online courses before they go live and resolves technical glitches with the support of related UBC IT departments.
Proofreads and edits course content, as requested, in the learning management system.
Develops marketing materials for non-degree-granting learning programs.
Assist with planning and implementing of program evaluation - including communicating with participants; running database queries; collecting and collating evaluation responses; and preparing and disseminating surveys and summary documents.
Work with stakeholders on and off campus to consult them for the development of the program, to identify of potential markets for new products, and to conduct recruitment activities for participants.
Vancouver Summer Program & Future Global Leaders:
Oversees the planning and execution of both the Vancouver Summer Program (VSP) & Future Global Leaders Program (FGL), such as student outings, meetings, recruitment and budgeting.
Fiscally responsible for annual budget for the program; coordinates all expenses in collaboration with Student
Program Specialist, Extracurricular and Extended Learning employer: University of British Columbia
UBC Athletics and Recreation is an exceptional employer, offering a dynamic work environment that fosters collaboration and innovation. With a strong commitment to diversity and inclusion, employees benefit from professional growth opportunities and the chance to make a meaningful impact in the community through fundraising initiatives. Located in Vancouver, a vibrant city known for its natural beauty and cultural richness, UBC provides a unique advantage for those looking to thrive both personally and professionally.
Contact Details:
University of British Columbia Recruitment Team
