At a Glance
- Tasks: Support employee lifecycle activities and enhance the employee experience at UBC.
- Company: Join UBC, a leader in research and innovation with a commitment to diversity.
- Benefits: Competitive salary, inclusive workplace, and opportunities for professional growth.
- Other info: Collaborative team atmosphere with excellent career advancement opportunities.
- Why this job: Make a real impact on employee engagement and development in a dynamic environment.
- Qualifications: Strong communication skills and knowledge of HR processes preferred.
The predicted salary is between 67500 - 82500 $ per year.
The Human Resources Coordinator role focuses on providing advice and recommendations on all aspects of employee lifecycle activities, interpretation of collective agreements, other agreements and handbooks governing conditions of employment within the Development & Alumni Engagement (DAE) and/or External Relations portfolios. This position may also provide advice regarding recruitment activities and the hiring process.
This position is also responsible for managing the implementation of the employee experience programs and organizational development and learning (ODL) programs. This includes overseeing and maintaining various electronic HR systems to enable an exceptional employee and learning experience for staff in the Development and Alumni Engagement (DAE) portfolio.
Organizational Status
Reports to the Human Resources Manager, DAE, and works collaboratively with the DAE HR team and supportively with DAE, External Relations staff and management. Works with various departments within UBC, including but not limited to: Organizational Development & Learning, Employee Recognition and Experience, Advisory Services, Total Compensation. Additionally may include support in areas such as but not limited to: Equity Diversity & Inclusion, Equity Inclusion Office, Center for Workplace Accessibility, Health & Wellbeing.
Work Performed
- Provides general HR advice with regards to University policies, procedures and practices, and the interpretation of collective agreements, other agreements and handbooks governing conditions of employment. Refers matters which are more complex to HR Managers.
- Responsible for the full spectrum of employee life-cycle reporting including; end of employment, work permit expiry, compensation changes, leave of absence, FTE changes, temporary promotions/secondments. Prepares and administers all necessary communications associated with the process.
- Provides guidance on leave management activities including vacation, sick, maternity, parental, medical, unpaid leaves, reduced appointment/secondments, and jury duty. May coordinate maternity/parental leave meetings as requested on an ad hoc basis.
- Subject matter expert on Workday HR processes, providing reports and conducting analysis to clients and HR team members as required, including salary administration, FTE and staffing reports, quarterly HR metric reports, HR Dashboard, and supporting DAE units with benchmarking initiatives.
- Provides advice regarding recruitment activities, including but not limited to the following activities: job descriptions, external postings, reviewing resumes, telephone screening, coordinating interview panels, employment offers, employee onboarding/offboarding, strategic recruitment and initiatives (i.e. hiring fairs).
- Leads and manages all aspects of orientation programs and onboarding processes for DAE and/or External Relations that includes creating and maintaining materials, coordinating training, and working with managers and DAE HR team to ensure proper employee orientation to UBC and the portfolio.
- Responsible for the accurate preparation and approvals of all documents (paper or electronic) related to: employment offers, employment verification, salary changes, leaves, promotions, layoffs, resignations, retirement, transfers, promotions etc. and ensure that they adhere to the various employment agreements.
- Partners with Central HR team members to troubleshoot, identify, and implement changes to increase efficiencies and effectiveness as required.
- Participates in the design and development of the employee experience and recognition, organizational development and training programs including leadership development programs, including creating and maintain digital content for programs.
- Manages special projects as required, including developing and managing initiatives.
Human Resources Coordinator employer: University of British Columbia
UBC Athletics and Recreation is an exceptional employer, offering a dynamic work environment that fosters collaboration and innovation. With a strong commitment to diversity and inclusion, employees benefit from professional growth opportunities and the chance to make a meaningful impact in the community through fundraising initiatives. Located in Vancouver, a vibrant city known for its natural beauty and cultural richness, UBC provides a unique advantage for those looking to thrive both personally and professionally.
Contact Details:
University of British Columbia Recruitment Team
