Coordinate the Dean's calendar and confidential administration at UBC's Faculty of Education, primarily on campus with one remote day weekly.
The Executive Assistant supports the Dean of Education and Dean's Office leadership team. This administrative support role manages complex scheduling, communications, travel, expenses, and documents. It also contributes to front desk coverage and general office support. The position works daily with the Dean and Manager, Strategic Initiatives & Administration.
Key Responsibilities:
- Coordinate the Dean's complex calendar, appointments, meetings, and priorities
- Provide confidential administrative support to the Dean and leadership team
- Arrange transportation, accommodation, travel documents, and reimbursements
- Prepare expense reports and reconcile the Dean's credit card
- Respond to email, telephone, and in-person inquiries
Requirements:
- Diplomacy, tact, discretion, initiative, and sound judgment
- Ability to work independently and collaboratively
- Strong attention to detail and adaptability
- Ability to identify urgent matters and redirect inquiries appropriately
- Commitment to inclusive excellence, equity, diversity, and inclusion
Use calendar coordination, confidential administration, and diplomatic communication to support UBC's Faculty of Education Dean's Office.
Executive Assistant Dean's Office employer: University of British Columbia
UBC Athletics and Recreation is an exceptional employer, offering a dynamic work environment that fosters collaboration and innovation. With a strong commitment to diversity and inclusion, employees benefit from professional growth opportunities and the chance to make a meaningful impact in the community through fundraising initiatives. Located in Vancouver, a vibrant city known for its natural beauty and cultural richness, UBC provides a unique advantage for those looking to thrive both personally and professionally.
Contact Details:
University of British Columbia Recruitment Team
