Human Resources Specialist (Policy) in Montréal

Organizational context

The Human Resources Specialist (Policy) role is within the Human Resources Branch of the International Civil Aviation Organization (ICAO), reporting to the Deputy Director, Human Resources.

This position serves as the lead expert on HR policy, responsible for reviewing, developing, and ensuring compliance with HR policies and procedures.

The role involves providing expert advice on complex HR matters and risk analysis related to HR policies and contractual modalities.

Job purpose

The primary purpose of the HR Specialist (Policy) role is to serve as the lead expert in human resources policy for the International Civil Aviation Organization (ICAO).

This involves a comprehensive review and analysis of existing HR policies to identify gaps and areas for improvement, ensuring alignment with best practices and organizational goals.

The role is responsible for developing new policies, managing stakeholder consultations, and ensuring consistent and compliant implementation across the organization.

Additionally, the incumbent provides expert advice and interpretation on HR policies, regulations, and rules, particularly for complex or sensitive cases, and advises management on administrative risks associated with HR policies and contractual arrangements.

The role also contributes to strategic HR planning and supports digital transformation initiatives within the HR function.

Responsibilities

• Policy Review and

Analysis: Assessing existing HR policies and procedures to identify best practices and critical gaps, conducting research and benchmarking, analyzing HR data trends, and liaising with other organizations to ensure ICAO remains at the forefront of HR policy development.

• Policy

Development: Proposing and developing new or revised HR policies, practices, and guidance materials in collaboration with stakeholders, managing consultations, and ensuring policies align with ICAO's strategic plan and UN common system reforms.

• Policy Implementation and

Coordination: Ensuring consistent and compliant application of HR policies, advising management and staff on implementation, facilitating roll-out of new policies, and developing tools for policy management and compliance reporting.

• Policy Advice and

Interpretation: Providing expert advice, interpretation, and guidance on HR policies, regulations, and rules, particularly for sensitive cases, and analyzing the implications of policies and contractual modalities.

Education

• An advanced university degree (Master's or equivalent) in a relevant field such as human resources management, business administration, or law is required.
• A first-level university degree with additional qualifying experience may be accepted.
• A Project Management Certification is desirable.
• Work experience
• A minimum of seven years of progressive experience in human resources management is required, with at least five years focused on developing and implementing HR policies.
• Experience in providing authoritative policy interpretation and HR advisory services is essential.
• Experience within the UN system or a comparable international organization is also required.
• Desirable experience includes leading digital transformation initiatives, managing complex policy projects, and supervising staff.

Skills

• Expert knowledge of HR policies, practices, and procedures within an international context.
• Strong policy analysis, research, presentation, and writing skills.
• Ability to negotiate persuasively and manage sensitive issues.
• Excellent communication, planning, organizing, and decision-making abilities.
• Proficiency in change management principles and maintaining discretion and tact.
• Required languages
• English
• Desired languages
• Chinese, French, Arabic, Spanish, Russian
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