Legal & Governance Coordinator in Toronto

Location: Toronto, ON (onsite)

Job Type and Duration: Full-Time, Permanent

Salary: $65,000 - $75,000 + benefits

Closing Date: This position will remain open until filled

Why You Will Love Working with Us

Ukrainian Credit Union Limited (UCU) is an Ontario financial institution providing a full range of products and services to our Members. We are among one of the 20 largest credit unions in Ontario and have 14 branch locations throughout Ontario. For more than 80 years, UCU has served its broader community by supporting the maintenance and growth of Ukrainian cultural, educational, and community life in Canada.

The Impact You Will Have

We have an exciting new opportunity for a Legal & Governance Coordinator to join our team. This role supports the Board governance, legal administration, and executive operations. The role is responsible for ensuring effective Board processes, maintaining accurate legal and governance records, and providing administrative support to leadership. The position works closely with senior management, Board members, and internal stakeholders to support organizational effectiveness and compliance. You will help UCU meet its governance obligations and keep legal and contract workflows running smoothly.

What You Will Do

• Board & Governance Support: Support Board and committee meeting processes, including scheduling, coordination, and meeting materials. Prepare accurate meeting minutes using transcripts and AI‑assisted tools, reviewing drafts for accuracy, clarity, and context. Draft routine Board resolutions. Maintain governance files, minute books, and official corporate records.
• Legal Administration & Contract Management: Maintain a centralized contract repository within UCU's selected contract lifecycle management platform. Gather contracts and supporting documents from multiple sources, digitize paper records, and organize electronic files. Identify gaps in contract records and follow up with senior stakeholders and vendor relationship owners to obtain missing documentation. Monitor contract renewal and expiry dates and coordinate timely follow‑up with responsible stakeholders. Support standard document preparation and internal contract inquiries.
• Administrative & Legal Support: Provide calendar, inbox, and scheduling support, coordinating meetings around competing priorities. Draft and format routine correspondence, letters, and legal documents. Maintain organized electronic filing systems and support document scanning and digitization. Identify opportunities to improve administrative processes and use technology to streamline workflows. Communicate workload challenges proactively and clarify priorities to keep time‑sensitive work on track.

What You Will Bring

• Post‑secondary education in Business Administration, Legal Administration, or related field
• 3-5 years of experience in legal administration, corporate governance support, contract administration or a related field.
• Excellent written and verbal English communication skills.
• Bilingual: English, and Ukrainian preferred
• Strong organizational skills and attention to detail, with the ability to maintain accurate records, manage competing priorities, and meet firm deadlines.
• Proficiency in Microsoft 365, particularly Word, Excel, Outlook, and SharePoint, and confidence working with electronic filing systems and document digitization tools.
• Experience using, or a willingness and ability to learn, AI tools such as Microsoft Copilot
• Sound judgment and the ability to work independently within established processes
• Ability to handle sensitive and confidential information at all times
• A proactive approach to problem solving and improving administrative processes.
• Experience supporting boards or committees, preparing meeting minutes, drafting routine resolutions, or maintaining corporate records.
• Familiarity with contract lifecycle management platforms.
• Working knowledge of credit union or banking policies and procedures is an asset.

Work Environment

UCU offers a collaborative work environment that encourages teamwork and mutual support. This role is based in West Toronto/Etobicoke and will initially follow a hybrid work arrangement, transitioning to onsite work once the new head office renovations are completed, anticipated in Q1 2027. Flexibility in working hours may be required to support Board and committee activities. Please note that this role will require some travel within the GTA as well as occasional evening or weekend work in order to accommodate meetings, team coaching, and community events.

Job Vacancy Status

This role is currently vacant, and the organization is accepting applications with the intention to hire as soon as possible.

Hiring Range

The anticipated hiring range for this role is an annual salary of $65,000-$75,000. Our competitive total rewards package also includes full benefits, a defined contribution pension plan, discretionary performance bonus, paid vacation, sick and wellness days, along with 2 paid volunteer days per year.

Accommodation & Inclusivity

At The Talent Company, we recognize the value of different perspectives and experiences in prompting innovation, sparking creativity, and solving problems. As an equal employment opportunity organization, we do not discriminate against any employee or applicant for employment based on race, Aboriginal peoples, members of visible minorities, sex, age, national origin, religion, sexual orientation, gender identity, persons with disabilities and all other categories protected by law. We are committed to Equal Opportunities and welcome applications from all sections of the community.