Bilingual Legal Assistant in Québec

Bilingual Legal Assistant

Location: Montreal, QC (Hybrid) - 2x on-site & 3 days remote
Employment Type: Full-Time
Schedule: 37.5 hours per week
Salary: $60,000 – $70,000 annually

About the Opportunity

Our client is a growing national law firm dedicated to providing high-quality legal services to Indigenous communities, organizations, and individuals across Canada. The firm fosters a collaborative, inclusive, and professional environment focused on excellence, continuous learning, cultural competency, and meaningful client service.

They are seeking a highly organized and proactive Bilingual Legal Assistant to support a team of lawyers and collaborate closely with legal support staff to ensure the efficient operation of the Montreal office. This position offers excellent opportunities for professional growth and exposure to a wide range of legal and administrative responsibilities.

Key Responsibilities

• Manage lawyers' calendars, appointments, and deadlines using Outlook and other scheduling tools.
• Maintain and update electronic and physical bring-forward systems for document and task management.
• Complete monthly expense reconciliations for assigned lawyers.
• Provide administrative support for litigation, negotiations, regulatory matters, and other legal proceedings.
• Prepare, edit, format, and organize legal correspondence, reports, court documents, pleadings, and other legal materials.
• Organize and maintain complex electronic and physical filing systems, including opening, updating, and closing files.
• Coordinate meetings, prepare materials, arrange catering, and provide logistical support.
• Manage client documentation, pleadings, corporate records, reports, and legal briefs.
• Assist with reviewing, organizing, and assembling documentary evidence for complex legal matters.
• Schedule court appearances, hearings, trials, and judicial review proceedings.
• Coordinate filing and service of legal documents with courts and regulatory bodies.
• Interpret and comply with court rules and procedures across multiple Canadian jurisdictions.
• Handle scanning, photocopying, and document management tasks.
• Coordinate frequent travel arrangements and related logistics.
• Provide general administrative support and assist with special projects as required.

Qualifications

Required

• Fully bilingual in English and French (spoken and written).
• Diploma or certificate from an accredited Legal Assistant or Administrative Assistant program, or equivalent experience.
• Minimum 4 years of experience as a Legal Assistant or in a similar legal support role.
• Strong organizational, time management, communication, and prioritization skills.
• Ability to work independently, take initiative, and manage multiple priorities.

Preferred Skills

• Exceptional attention to detail and technical proficiency.
• Strong teamwork and collaboration skills.
• Advanced proficiency with Microsoft Office Suite.
• Experience with legal software such as iManage, Cosmolex, or similar document management systems.
• Ability to work effectively in a fast-paced environment with changing priorities and tight deadlines.
• Self-motivated, proactive, and able to work with minimal supervision.
• Excellent verbal and written communication skills.
• Ability to perform well under pressure while maintaining accuracy and professionalism.

Why Apply?

• Join a respected and growing national law firm.
• Hybrid work environment with flexibility.
• Competitive compensation package.
• Opportunity to work on meaningful and impactful legal matters.
• Supportive team culture with opportunities for professional development and career growth.