Contract Administrator in Toronto

The Toronto Transit Commission (TTC) is currently hiring for a Contract Administrator. Based at the project office and reporting to the Manager, Commercial Management, the Contract Administrator provides contract administration support for a portfolio of contracts associated with the TTC Bloor-Yonge Capacity Improvement Project, a $1.5B Progressive Design-Build (PDB) project.

As the successful candidate, you will support the administration of construction, design, engineering, and professional services contracts in accordance with TTC policies, procedures, and project contractual requirements. You will review contract documents, scopes of work, contractor and consultant submissions, including invoices, work plans, change requests, amendments, payment documentation, and notices, to support compliance with contractual requirements.

Your role will include supporting the administration of contract changes, amendments, and payments; maintaining contract records and documentation within the Contract Management System; and assisting with contract monitoring and reporting activities. Working closely with project managers, technical teams, contractors, consultants, procurement, finance, and legal stakeholders, you will assist in the resolution of contract administration matters and support effective contract management throughout the project lifecycle.

Additionally, you will contribute to the continuous improvement of contract administration processes, templates, and reporting tools to support efficient and effective commercial management. Participate in preparing departmental reports and status updates on diverse matters relating to the section's activities: procurement, contract awards, claims, inventory control, inspection visits, systems management, expenditures, or vendor compliance.

Demonstrates behaviours that support diversity, inclusion, and a respectful work and service environment that is free from discrimination and harassment. Helps to remove barriers and accommodate employees and customers (within their area of responsibility) in accordance with TTC’s commitments and obligations under the Ontario Human Rights Code (OHRC) and Related Orders, the Accessibility for Ontarians with Disabilities Act (AODA), and TTC’s policies.

Skills

• Understand and apply administrative policies, processes, and procedures
• Apply analytical skills
• Communicate in a variety of mediums
• Plan and organize activities/projects to meet section and organizational goals
• Use office technology, software and applications

What Qualifications Do You Bring?

• Completion of a post-secondary diploma or degree in a related discipline such as Construction Management, Construction Engineering Technology, Civil Engineering, Quantity Surveying, Construction Law, or a related field.
• Experience in contract administration, construction, project coordination, or a related role within the construction or infrastructure industry.
• Basic knowledge of construction contracts, contract administration principles, and commercial management practices.
• Ability to review and interpret contracts, drawings, specifications, and other project documentation.

Assets

• Experience working on major infrastructure, transit, or construction projects.
• Knowledge of project delivery models such as Progressive Design-Build (PDB) and Design-Build.
• Knowledge of commercial and compensation models such as Cost-Reimbursable, Target Price, or other risk-sharing contract arrangements.
• Experience using contract management systems, project management systems, or enterprise document management systems.
• Certified Construction Contract Administrator (CCCA), Project Management Professional (PMP), Professional Quantity Surveyor (PQS), Member of the Royal Institution of Chartered Surveyors (MRICS), or a similar professional designation.

Skills

• Apply analytical and problem-solving skills.
• Communicate effectively in a variety of mediums, including verbal, written, and presentation formats.
• Create, document, maintain, and manage information and records.
• Review and organize contract documentation, drawings, specifications, and project records.
• Support contract administration and change management processes.
• Monitor expenditures and maintain accurate contract records.
• Understand and apply contract administration principles and commercial management practices.
• Build and maintain positive working relationships with internal and external stakeholders.
• Demonstrate strong organizational skills and attention to detail while managing multiple priorities.
• Work collaboratively in a team environment.

What We Offer

• Commitment to creating a diverse, equitable and inclusive culture that promotes a sense of belonging, representation and reflects the needs of the communities we serve.
• A flexible, hybrid work approach that allows colleagues to find balance between their professional and personal lives.
• A comprehensive package that covers health, dental, vision and more.
• Support for professional development opportunities for all colleagues through a broad range of learning programs.

Commitment to EDI

The TTC is committed to upholding the values of equity, diversity, anti-racism and inclusion in the delivery of its services and in its workplaces. The TTC encourages applications from all applicants, including members of groups with historical and/or current barriers to equity.