At a Glance
- Tasks: Manage financial systems, accounts payable/receivable, and vendor coordination remotely.
- Company: Join a dynamic startup with a focus on innovation and growth.
- Benefits: Flexible remote work, competitive salary, and opportunities for professional development.
- Other info: Collaborative environment with potential for career advancement.
- Why this job: Be the financial backbone of a growing company and make a real impact.
- Qualifications: 5+ years in bookkeeping or finance operations; QuickBooks expertise required.
The predicted salary is between 62100 - 75900 $ per year.
- Job details
- Hours: 40 hrs/week (must be aligned with and available during PST working hours)
- Reports to: CEO, Finance Lead and Financial Controller
- Who You’ll Work With
This role reports directly to the CEO and works closely with external accounting partners, the internal operations team, and the Financial Controller FP&A.
You will be the internal execution lead for financial systems, AP/AR processing, vendor coordination, and finance-related documentation across multiple entities and projects.
Key Responsibilities
- 1. Accounts Payable, Receivable & Vendor Coordination
- Manage weekly payment approvals and invoice processing via Quick Books
- Coordinate with external controller for payment runs and coding
- Track accounts receivable and vendor contract obligations
- Maintain and monitor the finance@ inbox and related comms
- 2. Financial Reporting & Reconciliation
- Pull and organize weekly AP, AR, and balance sheet reports across entities
- Reconcile accounts, credit cards, and recurring transactions for reporting accuracy
- Assist in flagging uncategorized or missing entries (e. g. rent, Saa S charges)
- 3. Documentation & Internal Controls
- Maintain and organize key financial records in Google Drive (e. g. contracts, insurance, SPV documentation)
- Work with ops and compliance to support tax deadlines, quarterly filings, and audit prep
- Coordinate with vendors to ensure access to clean, categorized data
- 4. Saa S & Subscription Oversight
- Track active subscriptions and flag duplications or overspending
- Support quarterly reviews of Saa S stack with operations
- Collaborate on savings opportunities and contract renegotiation where needed
- 5. Execution Support for External Vendors
- Serve as the point-of-contact for all finance-related documentation and follow-up
- Organize information requests and deadlines from tax firms, CPAs, and legal partners
- Ensure internal systems (Quick Books, Drive, Click Up) reflect vendor inputs correctly
- What Were Looking For
Experience
- 5+ years in bookkeeping, finance operations, or multi-entity accounting
- Experience supporting external controllers, tax advisors, and vendors
- Background in startup or fast-paced operational settings preferred
Technical Skills
- Advanced proficiency in Quick Books Online, Quick Books Pro, and Excel.
- Experience with Xero, Google Sheets, and automation tools is a plus.
- Familiarity with Click Up, Slack, and financial dashboard tools.
- Communication & Workflow
- Highly organized and proactive
- Clear communicator, both in written updates and async tools (Slack, email)
- Able to turn financial documents into actionable to-dos and flags
- Comfortable working with ambiguity and incomplete data — and resolving it
- Bonus Points
- Experience working with CPAs and handling audit prep
- #J-18808-Ljbffr
Senior Bookkeeper in Vancouver employer: Trolley
Trolley is an exceptional employer that fosters a culture of innovation and collaboration, making it an ideal place for an Executive Product Leader to thrive. With a strong focus on employee growth and development, Trolley offers unique opportunities to shape the future of fintech while working in vibrant cities like Toronto or Montréal. The hybrid work model promotes flexibility, ensuring a healthy work-life balance while driving impactful product strategies in a supportive environment.
