At a Glance
- Tasks: Optimize and manage HeavyBid software for efficient estimating and quoting.
- Company: Join Trillium Rail Partners, a leader in transforming Toronto's transit system.
- Benefits: Enjoy competitive salary, health insurance, retirement plans, and life insurance.
- Other info: Collaborative environment with opportunities for professional growth and training.
- Why this job: Make a real impact on major infrastructure projects while advancing your career.
- Qualifications: Expertise in HCSS HeavyBid and strong communication skills required.
The predicted salary is between 78750 - 96250 $ per year.
Aboutthe
Project
Trillium Rail Partners (TRP) is a consortium of Amico Major Projects, Alberici Constructors, and Acciona Infrastructure Canada, working closely with Metrolinx to deliver the Stations, Rail, and Systems (SRS) package for the Eglinton Crosstown West Extension (ECWE), a transformative 9.2 km expansion of Toronto’s light rail network.
The ECWE will bring the Eglinton Crosstown LRT another 9.2 kilometres farther west, creating a continuous rapid transit line from the east end of Toronto into Mississauga.
The Stations, Rail, and Systems (SRS) package encompasses the design, construction, integration, and commissioning of key project components.
Position
Overview
TRP has a current vacancy for a Heavy Bid Estimating System & Quote Specialist wil be responsible for optimizing, managing, and maximizing our investment in HCSS Heavy Bid software.
This role focuses heavily on transitioning the company away from external spreadsheets by fully implementing Heavy Bid’s built-in Quote Management System, automating folder workflows, and generating advanced bid-day reporting.
The ideal candidate bridges the gap between technical database management and heavy civil estimating strategy.
Key Responsibilities
- Design and maintain automated Quote Folder structures within Heavy Bid mapped directly to Local Materials and Subcontractor setups.
- Build, test, and manage complex Quote Folder Combinations to evaluate multi-vendor, bundled, and lump-sum subcontractor packages instantly on bid day.
- Leverage the software to monitor and track DBE/MWBE/SDVOB participation goals and vendor utilization matrices.
- Review, clean, and standardize the Master Codebook, ensuring activity codes, production rates, and material resource structures align with field operations.
- Establish protocols for breaking bulk materials within quote folders to accommodate varying vendor geographic pricing and specific activity demands.
- Collaborate with IT and Accounting to ensure estimating data seamlessly exports to project management and ERP/accounting systems.
- Develop and configure custom screens, user preferences (e. g., Additive Quantities, Client Number toggles), and batch report packages for executive review.
- Use Crystal Reports / Power BI to build polished, Exec & client-facing quote proposals and advanced markup calculation dashboards.
- Conduct "Heavy Bid 101/201" internal training sessions to upskill junior estimators and other team members to ensure team-wide alignment on bid-closing workflows.
- Draft Heavy Bid manuals detailing exact protocols for quote entry, vendor selection and final bid locking.
- Support tender preparation and submission for progressive design-build TPA stage
- Participate in risk and contingency analysis
- Track and update market trends in labor, materials, and equipment.
- Provide input for project budgets, cost planning, change orders, and claims.
Qualifications
- Advanced HCSS Heavy
Bid Mastery: Expert-level proficiency with a proven track record of managing multi-user database environments.
- Advanced capability in configuring automated Quote Folder structures.
- Complete mastery of Heavy Bid’s Quote Folder Combinations and Combo Matrices to instantly evaluate and sort multi-vendor, bundled, or lump-sum subcontractor packages on bid day.
- Familiarity with BIM/Revit/Civil 3D for MEP take-offs is considered an asset.
- Demonstrated ability to work under tight deadlines in a collaborative environment.
- Strong communication and analytical skills with high attention to detail.
- Proven ability to coach, influence, and steer senior, traditionally minded estimators away from legacy Excel workflows and into standardized software practices.
- Strong knowledge of construction means, methods, and sequencing for complex projects.
- Vendor/subcontractor engagement and evaluation skills.
- Ability to manage multiple priorities and meet deadlines.
- Proactive problem-solving and team collaboration.
What TRP Can Offer You
- Competitive Salary
- Medical, dental, and vision insurance
- Employer Matching Retirement Program
- Life insurance
At TRP, we are committed to providing an environment of mutual respect where equal opportunities are available to all applicants and teammates.
Accommodation is available upon request for applicants throughout the recruitment and selection process.
Wethankallapplicantsfortheirinterest. However, onlythoseselectedforaninterviewwillbecontacted.
Strictly no third-party resumes accepted.
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HeavyBid Estimating System & Quote Specialist in Mississauga employer: Trillium Rail Partners
As a leading player in the infrastructure sector, TRP offers an exceptional work environment for the Procurement Manager – Systems Track role, located in the vibrant Greater Toronto Area. Employees benefit from a collaborative culture that prioritizes professional growth, with ample opportunities to engage in complex projects that shape the future of transit systems. With a commitment to innovation and excellence, TRP provides competitive compensation, comprehensive benefits, and a supportive atmosphere that fosters teamwork and career advancement.
