At a Glance
- Tasks: Support finance, HR, and office operations while keeping everything organized and running smoothly.
- Company: Join Trellis, a fast-growing tech company transforming e-commerce with innovative solutions.
- Benefits: Competitive salary, supportive workplace, and opportunities for professional growth.
- Other info: Exciting team culture with opportunities for career advancement in Ottawa.
- Why this job: Be the heartbeat of our operations and make a real impact in a dynamic environment.
- Qualifications: 3+ years in finance or administrative roles, strong multitasking, and communication skills.
The predicted salary is between 43200 - 52800 $ per year.
Join to apply for the Finance and Office Coordinator role at Trellis. Trellis is a fast-paced, growth-driven company transforming how brands succeed in e-commerce through innovative technology and a commitment to excellence. We believe that operational efficiency and a supportive workplace are key to driving sustainable growth and empowering our teams.
Trellis is seeking an organized, proactive, and detail-oriented Finance & Office Administrator for a permanent, full-time position starting August 2025. This role is the heartbeat of our day-to-day operations, supporting everything from invoicing, collections, HR onboarding to office upkeep, and travel logistics. You will work closely with multiple team leads across Finance, HR, Marketing and Revenue Operations to keep everything running smoothly behind the scenes and ensure a seamless experience for our employees.
Key Responsibilities
- Finance & RevOps Support
- Manage all aspects of accounts receivable, from issuing invoices to following up on outstanding payments, using Stripe and Quickbooks.
- Support expense reporting through Float (monitor funds, receipts collection).
- Collect contractor invoices monthly and ensure payment.
- Approve and reconcile Hubspot deals, Stripe charges, and cancellations.
- Liase with our external bookkeeper to support month-end close procedures.
- Grow into managing full-cycle AP, AR, and payroll functions over time.
- Office & Facilities Management
- Maintain cleanliness and organization of the kitchen, meeting rooms, and office spaces.
- Restock fridge/snacks (monthly Costco orders & inventory tracking).
- Water plants weekly and monthly (as scheduled).
- Manage office supplies and swag inventory.
- Coordinate booth shipments and logistics for trade shows.
- Organize internal events (Trellis Day, Christmas Week, team lunches, etc.).
- HR & Onboarding Support
- Post jobs on BambooHR.
- Prepare offer letters, coordinate onboarding (accounts, equipment, access).
- Manage employee offboarding (termination letters, access removal).
- Assemble and ship welcome boxes for new hires.
- IT & Equipment Admin
- Maintain inventory and readiness of devices.
- Travel & Booking Coordination
- Book flights/hotels for staff attending trade shows or visiting Ottawa.
- Coordinate with the Marketing team on travel needs.
- Manage Uber for Business account setup.
Qualifications
- 3+ years of previous experience in a finance administrator, bookkeeper, office coordinator, operations, or administrative support role.
- Highly organized and self-driven, with strong multitasking skills.
- Comfortable using platforms like G-Suite, BambooHR, Slack, Stripe, and Float.
- A collaborative and positive attitude — ready to pitch in wherever needed.
- Must be able to work on-site daily in our Ottawa office.
- Post-Secondary Diploma.
- Strong knowledge of office procedures and practices.
- Resourceful and flexible.
- Strong English communication skills and organizational skills.
- Ability to schedule multiple duties/projects and manage stressful situations.
- Fast learner with the ability to work unsupervised, including an evident work ethic.
- Desire to contribute to a team environment.
We're opening opportunities for interested candidates. Apply to join Trellis and contribute to our growing team in Ottawa, Ontario, Canada.
Finance and Office Coordinator employer: Trellis
Trellis is an exceptional employer that prioritizes operational efficiency and a supportive workplace, making it an ideal environment for the Finance and Office Coordinator role. With a commitment to employee growth and a vibrant work culture, Trellis offers unique benefits such as opportunities for professional development, a collaborative atmosphere, and recognition as one of Ottawa's fastest-growing companies. Join us in our Ottawa office to be part of a dynamic team that values innovation and excellence.
