Contract Administrator in Toronto

About Toronto Community Housing Corporation

Toronto Community Housing Corporation ("TCHC") is the largest social housing provider in Canada and the second largest in North America. We are wholly owned by the City of Toronto and operate in a non-profit manner. TCHC provides homes to over 41,000 low and moderate-income households in 88 of Toronto's neighbourhoods, with 93,000 tenants from many different backgrounds. Our over 2,000 employees work to achieve our vision of quality homes in vibrant communities where people are proud to live and work.

Vacancy Type: Full-time Permanent

Salary/Hourly Range: $43.38/hr – $47.53/hr

Work Details (Days/Hours): Monday – Friday, 35 hours per week

Hybrid Eligible: Yes

Affiliation: Unionized: CUPE Local 79

Division and Department: Finance - Procurement

Location: 35 Carl Hall Road, Toronto

Number Of Vacancies: 1

What We Offer:

• Ability to participate in inclusive employee-led networks to educate, inspire, amplify voices, build relationships and provide development opportunities;
• Minimum three (3) weeks of paid annual vacation days, increasing with years of service;
• Defined benefit pension plan with OMERS, includes 100-per-cent employer matching;
• Health and dental benefits;
• Employee and family assistance program;
• Maternity and parental leave top up (93% of base salary);
• Training and development programs including tuition reimbursement of $1500 per calendar year;
• Fitness membership discount;

This job offers the opportunity to work from home as part of a hybrid work arrangement. This arrangement will allow you to work some days at a TCHC work location and the rest of the time from home.

Make a difference

The Contract Administrator is responsible for managing the full post-award lifecycle of procurement contracts, from contract setup through amendments, renewals, extensions, and close-out. The role ensures contracts are accurately established, maintained, and administered within the Contract Lifecycle Management (CLM) system, in compliance with organizational policies, approvals, and governance requirements.

What You’ll Do:

• Contract Execution & Administration (60%)
  • Review award documentation to confirm contract type, scope, value, and contractual dates prior to initiating contract setup and storage in the CLM system.
  • Select the correct contract workflow (new contract, amendment, renewal, or extension) and validate that all required approvals are in place before processing.
  • Create, update, and maintain contract records in the CLM system, ensuring contract metadata, milestones, values, key dates, and supporting documentation are complete and accurate.
  • Route contracts for internal and external signatures, upload fully executed documents, and activate contract records only once all contractual and procedural requirements are met.
  • Track upcoming contract expirations and coordinate with Divisions to confirm renewal intent or determine next steps in advance of key dates.
  • Manage contract amendments, renewals, and extensions by initiating the appropriate workflows, validating scope and date changes with stakeholders, and ensuring all modifications are properly documented.
  • Monitor contract compliance by reviewing deliverables and vendor performance obligations throughout the contract term.
  • Close out contracts by confirming completion of deliverables with Divisions, attaching final documentation, and archiving contract records in accordance with internal procedures.
• Stakeholder & Cross-Functional Collaboration (25%)
  • Work closely with Legal to review proposed contract changes, confirm contractual clauses, and resolve non-standard terms as required.
  • Communicate with Divisions to verify deliverables, service timelines, performance expectations, and updates throughout the contract lifecycle.
  • Follow up with Vendors to obtain missing compliance documentation or to clarify discrepancies in submitted materials.
  • Collaborate with Vendor Relationship Management (VRM) to share contract compliance results for integration into vendor performance reporting and scorecards.
  • Partner with Sourcing Specialists to take over awarded contracts following negotiations and confirm final contract details for setup.
• Oversight, Risk & Continuous Improvement (15%)
  • Apply established naming conventions, version control standards, and contract checklists to ensure consistency, auditability, and compliance across all contract records.
  • Use contract reporting provided by the Data, Analytics & Technology team to identify required follow‑ups and confirm next steps with stakeholders.
  • Monitor system alerts related to key contract milestones and proactively notify responsible teams to support timely action.
  • Escalate recurring delays, compliance gaps, or system-related issues to the Supervisor and contribute recommendations for workflow, process, or template enhancements to improve efficiency and controls.

What You’ll Need:

• Post-secondary diploma or degree in Business Administration, Public Administration, Supply Chain, Contracts Management, or a related field.
• 3–5 years of experience in contract administration, contract lifecycle management, procurement operations, or a related administrative role in a public or broader public‑sector environment.
• Hands‑on experience administering post-award contracts, including amendments, renewals, extensions, and close‑outs.
• Experience working with a Contract Lifecycle Management (CLM) system is preferred.
• Strong working knowledge of contract documentation, approvals, and compliance requirements.
• Proficiency with document management systems and Microsoft Office tools.

What’s Next:

Once you apply, we’ll review your resume and cover letter to determine if your skills and experience match the qualifications for the role. Only qualified candidates will be contacted to move forward in the hiring process.

Our commitment to equity, diversity and inclusion:

We are committed to providing equal opportunity to all employees and strive to create a diverse workplace that reflects the cultural mosaic of our great city and the communities we serve.

If you are a person with a disability and need the job posting in an alternative format or any other accessible accommodations during the hiring process, please email your request to our People & Culture department.