Hiring Administrative Producer in Toronto

DUO Administrative Producer – Dance Umbrella of Ontario

Province: Ontario
City: Toronto
Organization’s Field/Discipline: Dance Arts Service Organization
Term: Full-time contract, Nov 16, 2026 – June 16, 2027
Fee: $29,162. This fee is for a 7-month contract for full-time work.

Dance Umbrella of Ontario (DUO) is a not-for-profit provider of management services to Ontario’s dance enterprises. The Arts Councils founded DUO in 1988 to support dance enterprises with their administrative and business activities. In addition to providing a suite of tailored, flexible services, DUO strengthens the dance sector by undertaking new, strategic, and progressive initiatives.

DUO supports dance artists and organizations in creating, producing, and disseminating their art. Our typical clientele includes independent artists and small- to mid-scale organizations based in Ontario. We envision DUO to be the place where new growth in the sector is fostered. Over seventy percent of DUO’s clients self-identify as being IBPOC, LGBTQ, deaf or disabled, newcomers, or regionally based. DUO supports clients using its Equity and Decolonial framework and with an intersectional lens.
This is a full-time, 7-month contract.

Job Description

The Administrative Producer will manage multiple clients’ needs simultaneously, including grant writing and review, client management and support, and other assigned duties. The successful candidate will be a self-starter who manages DUO clients while maintaining exceptional client relationships. This role reports directly to DUO’s Executive Director and collaborates with departments across the organization. For the successful candidate, DUO may extend the contract or offer full-time employment upon mutual agreement between DUO’s Executive Director and the successful candidate.

Responsibilities

• Manage writing and submitting grant and foundation applications and final reports
• Manage the contracting process for clients and their vendors
• Support and execute Charitable Status and incorporation applications for not-for-profits
• Develop strategic options with the client to meet organizational goals and objectives, and monitor progress and report regularly to the Executive Director.
• Developing and executing project plans for productions and client programming
• Developing project and operational budgets
• Developing a funding strategy from government and private sources for clients when required.
• Developing and managing operational and project-specific budgets
• Other duties as required

Requirements

• Experience with public and private grant writing, editing, and strong proofreading skills
• Strong understanding of delivering quality customer service and building and maintaining client relationships
• An entrepreneurial spirit and a passion for the success of all diverse dance forms in Ontario
• Strong interpersonal skills with the ability to deal with a wide range of people and situations.
• A self-motivated administrator able to take the lead
• Exceptional follow-through skills and a sense of responsibility to artist clients and DUO.
• Excellent time management skills; manages multiple projects simultaneously, sets and balances priorities, and meets various deadlines.
• Exceptional attention to detail and planning skills
• An understanding of diverse dance artists’ practices for creation, development, presentation, and touring needs
• Experience working with public and private arts funding and building relationships with grant officers on behalf of DUO’s clients
• Familiar with working in Google Suite, Microsoft, Adobe, and an introductory understanding of AI platforms.

Qualifications

• The ideal candidate is highly motivated and entrepreneurial.
• A minimum of 1 – 3 years of related experience
• Strong interpersonal skills and deep understanding of customer service.
• Must manage and execute multiple grants and projects simultaneously
• Works well on a team and maintains collaborative relationships with team members
• Ability to work outside of office hours when required
• Understanding of diverse dance styles and the context in which these works are created, developed, presented and toured
• Outgoing personality that professionally engages with diverse dance artists and supports them in building capacity for their practices and organizations to meet their goals and objectives.
• Excellent computer skills and knowledge of software programs, including Microsoft Office Suite (Word and Excel), Adobe Suite, and Google Suite.

Deadline for submission of applications

5 pm on November 10, 2026. Only successful candidates will be contacted for an in-person interview. No advance communication, phone or email, is accepted

Work start date: Monday, November 16, 2026. The successful candidate will work in person in the office Monday to Friday, 9:30 am – 5 pm, for the duration of the contract.

DUO is an equity employer that supports IBPOC and underrepresented communities.

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