Project Administrator (20260619123) in Vancouver

Overview

Thurber has an exciting opportunity for a Project Administrator to join our team in Vancouver, BC. This is a full-time position.

Responsibilities

• Develop and maintain detailed schedule baselines as required.
• Monitor project costs and commitments to budget and forecast.
• Assist with change orders. Assist in the development of change order requests, maintain change control as well as manage trend and change order registries.
• Produce required accounting and project cost reports highlighting key issues.
• Prepare regular reports to monitor project key milestones, baseline dates, trends and current targets.
• Document control, utilizing processes and systems to ensure documents are reviewed and processed accurately and efficiently.
• Collaborate and keep the lines of communication open within team.
• Maintain project-specific physical, and digital, filing systems.
• Collect and vet daily timesheets, resolving timesheet discrepancies with Project Manager.
• Track project and employee/sub-contractor work rotations.
• Compile and prepare job progress summaries.
• Book and update field travel and accommodations for project work.
• Assist with, or draft documents, including formatting and proofing documents created by other team members, prepare final document, copy and distribute as advised by Project Manager.
• Book project meetings, prepare agendas, attend as required and prepare meeting minutes.
• Assist with sub-contractor management.
• Assist with preparation of proposal content.
• Other duties as required.

Qualifications and Assets

• University Degree or Technical Diploma in Engineering or Accounting related fields. Other post-secondary education may be considered.
• 5-10 years proven work experience as a Construction Project Administrator is preferred.
• Proficiency in Microsoft Office; intermediate level Outlook, Word, Excel & Teams.
• Strong accuracy and attention to detail is required.
• Adaptable to change and comfortable working in a fast-paced environment.
• Experience with BST 11 and with marketing and proposals would be an asset.
• Excellent communication skills with the ability to influence both technical and non-technical stakeholders.
• Strong problem-solving, decision-making, and organizational skills.
• Ability to work independently in a fast-paced, high-accountability environment.

Base Salary Range

• $65,000 - $85,000 per year, based on a 40-hour work week.
• The posted wage range for this position represents the range for the experience and qualifications noted in this posting.
• The offered wage may be adjusted upward for candidates whose qualifications and experience exceed those expressed in this posting.
• Candidates with less experience and qualifications may be considered at a reduced starting wage.

What we offer

• Our office is centrally located downtown with great transit, biking and walking access.
• Walking distance to Stanley Park and the seawall for lunchtime running and walking options.
• Free onsite gym, secure bike facilities, and showers.
• Numerous restaurants within walking distance.
• Views of the beautiful north shore mountains.
• Short commute from the north shore mountains and the local hiking and biking trails.
• Our flat organizational structure allows easy access to senior professionals, corporate leaders, and subject matter experts across the company for mentorship and feedback.
• Our culture is respectful, collaborative, inclusive, and fun.
• We offer financial support towards professional development.
• We provide health and dental coverage, a healthcare spending account, RRSP matching, and an Employee and Family assistance program with 24/7 support online or over the phone.