Interior Design Project Manager in Toronto

The Crowd is partnered with one of the most influential names in the international interior design space, celebrated for its work across luxury hospitality and high-end residential projects. They are seeking an experienced Interior Design Project Manager to join its Toronto office. Working closely with senior leadership and wider multidisciplinary teams, this individual will oversee the operational, logistical, and financial management of complex, design-led projects for an impressive portfolio of international clients. This position is focused on the strategic, operational, and financial management of interior design projects, rather than the creative design process itself.

The Interior Design Project Manager will oversee projects from initial planning through construction and final delivery, taking responsibility for project schedules, budgets, financial performance, documentation, and coordination across all stakeholders. Working alongside the studio's creative teams, they will help ensure projects are delivered efficiently and in alignment with the design vision.

The ideal candidate will bring a strong background in project management within an interior design, architecture, or luxury hospitality-focused studio, with the confidence to manage complex project requirements, navigate contractual obligations, and maintain oversight of budgets, fees, forecasting, and profitability. Experience in financial management is significantly preferred.

The role offers a strong benefits package, including health insurance, a competitive employer-matched retirement plan, flexible PTO with Fridays, and a two-week office closure over the Christmas period.

Key Responsibilities:

• Lead the operational management and delivery of interior design projects from initial planning through construction administration and completion.
• Establish and maintain project schedules, workplans, key milestones, budgets, resource allocations, and delivery timelines in collaboration with senior leadership.
• Support project initiation and handovers, including scope definition, fee structures, staffing requirements, scheduling, and overall delivery strategy.
• Serve as a key point of coordination between clients, architects, consultants, contractors, vendors, and internal design teams, ensuring clear communication and accountability throughout the project lifecycle.
• Monitor and manage project financials, including fee tracking, invoicing, billing, forecasting, budget control, and profitability.
• Oversee contractual obligations, scope changes, additional services, change orders, and value engineering, ensuring commercial implications are understood and managed.
• Coordinate project documentation and construction-related deliverables, including RFIs, shop drawings, samples, submittals, and consultant packages.
• Review project documentation at key milestones to identify coordination issues, assess constructability, and maintain quality control.
• Participate in construction meetings, site visits, mock-ups, factory visits, and installation periods, with international travel as required.
• Oversee project resourcing and team coordination, working with senior leadership on staffing needs, workload planning, mentorship, and the development of junior team members.

Key Skills/Requirements:

• Bachelor's degree in Interior Design, Interior Architecture, Architecture, Project Management, or a related discipline.
• 3+ years of project management experience within the luxury interior design and/or architecture space.
• Demonstrated experience overseeing projects across multiple phases, extending through construction administration and final completion.
• Understanding of project financials, including budgets, fee management, billing, forecasting, and profitability.
• Experience managing project scope, schedules, resources, contractual requirements, and delivery milestones within a studio environment.
• Familiarity with construction documentation, contract administration, RFIs, shop drawings, submittals, change orders, and consultant coordination.
• Proven ability to manage relationships across clients, consultants, contractors, vendors, and internal creative teams.
• Excellent organizational, communication, and problem-solving skills, with the ability to manage competing priorities and resolve challenges proactively.
• Proficiency in Microsoft Excel and project management or scheduling platforms; familiarity with AutoCAD and Revit is an advantage.

The Crowd is an equal opportunities employer and agency.