Administrative Assistant, Academics in Moncton

Key Accountabilities include, but are not limited to:

• Administration & Compliance of Student Records: Maintain, store, and dispose of Ontario Student Records (OSRs) for Middle and Senior School students (Grades 7-12) in full compliance with Ontario Ministry of Education guidelines, accreditation standards, and privacy legislation.
• Onboarding & Offboarding Records: Coordinate the collection, intake, and transfer of academic files with admissions, incoming families, and outgoing schools to ensure seamless student transitions.
• Confidential Documentation: Ensure the secure filing and management of specialized academic records.
• Transcripts & Credential Verification: Process requests for transcripts, diplomas, and education verifications for current students and alumni.
• Records Preservation & Year-End Operations: Maintain file integrity, accuracy, and long‐term security across all physical and digital record systems, processing annual rollover and file archiving procedures.
• Events Coordination: Coordinate and provide logistical and communication support to academic‐related events such as Parent‐Teacher Meetings, Curriculum Night, and other events, liaising with parents, teachers, staff, and IT, as needed.
• After School Testing: Coordinate after‐school testing, including the teacher supervision schedule, testing binders, maintaining weekly student testing spreadsheets, and consolidating data bi‐monthly.
• Student Information Systems Support: In partnership with the Registrar, liaise with IT to ensure accurate course and student data is uploaded into all student information systems and generate reports periodically through the year to support the grade review process in Grades 7-12.
• Course Selection and Timetabling: Participate in timetabling-related activities, including course selection support, updating student course changes over the summer and throughout the school year as directed, and making in student information systems
• Exam Support: Work closely with the Registrar to provide logistical support to June Exams and serve as the June Lead Proctor.
• Chandaria Research Centre: Provide administrative support to the Director, Chandaria Research Centre (CRC), and the operations, including calendaring, meeting and event support, tracking budgets, event support, preparation of displays, and updating the CRC Portal page.
• For the Position: Academic Support Coordinator