Executive Assistant in Mississauga

Your client located in Mississauga requires an Executive Assistant to join their team, supporting the President/Owner. The chosen candidate must be a self-motivated individual, who has strong communication skills, and thrives working in a team environment. They are a privately-owned company with many long-term employees and a dynamic team-oriented environment that emphasizes values of diversity, integrity and professionalism.

Responsibilities:

• Manage incoming and outgoing information flow and protect productive time for the President, both in and out of office hours, including business and personal obligations, primarily by managing scheduling, agendas, mail, email, phone calls, client management, expenses, and related logistics.
• Coordinate calendar and time management with other executives and stakeholders and assist with content and flow of outgoing information.
• Manage travel logistics and activities, including accommodations, transportation, and meals for President and senior executives.
• Provide administrative support, such as data entry, dictation, spreadsheet creation, and maintenance of filing system and contacts database for the office of the President.
• Maintain professionalism and strict confidentiality with all materials.
• Act as the gatekeeper for internal and external contacts, including vendors, colleagues, clients, and customers.
• Conduct research and create reports on various topics based on the needs of the President.

Qualifications:

• Five or more years of experience in an administrative role supporting senior management.
• Excellent written and verbal communication skills.
• Strong time-management skills and an ability to organize and coordinate multiple concurrent projects.
• Proficiency with office productivity tools and an aptitude for learning new software and systems.
• Flexible team player, willing to adapt to changes and evolving priorities.
• Ability to maintain confidentiality of information related to the company and its employees.
• Experience in overseeing budgets and expenses.
• Experience in developing internal processes and filing systems.
• Hours are 8:30am to 5:00pm.
• Proficient with Microsoft Office, specifically advanced skills in Excel, such as the ability to use functions like XLOOKUP, pivot tables, Power Query and macros.
• A satisfactory background check will be required, where applicable to the position and in accordance with applicable law and with the candidate’s authorization.

TDS Personnel is an equal opportunity employer committed to fostering an inclusive and accessible workplace in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA). Accommodations are available upon request for candidates participating in all stages of the recruitment and selection process.