At a Glance
- Tasks: Support an Executive VP with calendar management, travel coordination, and meeting organization.
- Company: Join TD Bank Group, a leader in delivering legendary customer experiences.
- Benefits: Competitive salary, health benefits, retirement plans, and career development opportunities.
- Other info: Mentor junior assistants and collaborate with a network of professionals.
- Why this job: Be part of a dynamic team and make a real impact in a fast-paced environment.
- Qualifications: 5+ years of experience as an executive assistant and strong organizational skills.
The predicted salary is between 75000 - 95000 $ per year.
At TD Bank Group, we strive to deliver legendary customer experiences. Our executive team relies on exceptional administrative professionals to support executives and maintain smooth business operations.
As an Executive Assistant III, you will provide dedicated administrative support to an Executive Vice President and to the broader team as assigned.
Responsibilities:
- Own and maintain calendar management for the dedicated leader, troubleshooting conflicts with creative solutions.
- Coordinate travel, including international arrangements and re-scheduling due to delays.
- Manage meeting rescheduling with internal and external parties.
- Process expenses for the leader and ensure timely completion.
- Assist in coordinating in-office or virtual meetings, townhalls, and off-site events, including booking spaces, agenda development, technology setup, and catering.
- Maintain confidentiality; access leaders’ email to prioritize tasks and perform administrative work on behalf.
- Apply due diligence to ensure accuracy in finishing ad-hoc tasks (reports, invoices, communications, tables, charts, files).
- Inform the immediate team regularly on project status and relevant day-to-day information.
- Provide vacation/temporary coverage for colleagues and additional leaders.
- Mentor junior assistants and support complex joint tasks.
- Collaborate with other executive assistants and internal/external partners.
Qualifications:
- Undergraduate degree preferred with over 5 years of relevant experience.
- Extensive knowledge of Windows, Microsoft Office Suite, and internet applications (Outlook, PowerPoint, Word, etc.).
- Experience coordinating complex travel arrangements and managing frequent changes.
- Excellent communication skills with active listening, question-asking, and effective communication.
- Proven track record as an executive assistant.
- Demonstrated leadership skills for mentoring junior colleagues.
- Excellent organizational skills with ability to multitask and adapt in a fast-paced environment.
- Strong judgment skills; support initiatives with discretion for confidential information.
- Ability to interpret TD policies and assist executives in applying these standards.
Application Requirements:
- Cover letter (one page).
- Resume (two pages).
We offer a total rewards package that includes base salary, variable compensation, health benefits, retirement plans, paid time off, banking benefits, and career development programs.
How to Apply: Apply online through the TD Careers portal. Referrals increase your chances of being interviewed by up to 2×.
Executive Assistant III in Toronto employer: TD Securities
TD Bank Group is an exceptional employer located in Toronto, Ontario, offering a dynamic work culture that prioritizes employee growth and development. With a comprehensive Total Rewards package, including competitive compensation, health benefits, and career advancement opportunities, TD fosters an inclusive environment where diverse perspectives are valued, ensuring that every colleague can thrive both personally and professionally.
