Legal Assistant III

Work Location: Saint John, New Brunswick, Canada

Hours: 35

Line of Business: Legal

Pay Details: $50,200 - $70,800 CAD

TD is committed to providing fair and equitable compensation opportunities to all colleagues. Growth opportunities and skill development are defining features of the colleague experience at TD.

Job Description:

Department Overview: TD Insurance is part of TD Bank Financial Group, one of Canada’s largest financial institutions. TD Insurance helps protect clients from the ‘accidents of life’ with a wide range of products including credit protection, life, health, travel, home and auto insurance.

This opportunity will provide legal secretarial support to one or more lawyers. Maintain a close and highly responsive relationship to the day-to-day activities of the Lawyer(s).

Main Responsibilities:

• Prepares, through transcription of written or recorded documents, complex legal documents i.e. correspondence, factums, motions, summonses etc.
• Drafts standard legal documents, correspondence and pleadings for review by lawyer(s). Edits grammar, punctuation and spelling as needed.
• Exercises initiative and judgment in Lawyer’s absence, i.e., negotiates extensions of time. Prioritizes and responds to diverse incoming communications.
• Manages Lawyer's calendar i.e., schedules appointments, coordinates appearances. Resolves scheduling conflicts on own initiative.
• Answers a wide variety of telephone inquiries based on knowledge of case. Responds to inquiries exercising good judgment and discretion.
• Composes complex (non-technical) correspondence.
• Establishes, maintains, and when necessary, revises Lawyer's files.
• Performs research, reviews and prepares documents in accordance with project objectives and in consultation with Lawyer, Law Clerk or Legal Office Manager.
• Provides training to legal assistants and has the ability to answer technical questions. May also provide training to lawyers, law clerks and other office personnel.
• Exercises initiative to propose, develop and maintain standard office precedents and procedures.
• Responsible for answering questions and providing guidance and training for less experienced legal assistants. May serve as a group leader; coordinate workflow, review completed work of other legal assistants.

Performs additional duties as requested such as:

• Arranges medical exams.
• Reception relief.
• Maintains lists of witnesses, Subpoenas, fees, etc.
• Requests fees for payment from Claims department.
• Participates in arranging lawyer’s files for easy access during trials.
• Informs witnesses of scheduled court appearances.
• Maintains Law Library.
• And other miscellaneous duties as may be assigned from time to time.

Job Requirements:

• Bilingual in French and English is an Asset
• College diploma in legal secretarial and 5+ years of litigation experience
• Ability to proof and edit legal documents
• A motivated self-starter with capability to work productively under pressure
• Excellent oral and written communication skills
• Strong interpersonal and client service skills, professional and positive demeanour
• Superior organization and priority setting skills, strong work ethic and ability to multi-task
• Ability to be conceptual and a creative problem solving skills
• Intermediate MS Office skills; knowledge of standard office equipment and word processing

We’re delighted that you’re considering building a career with TD. Through regular development conversations, training programs, and a competitive benefits plan, we’re committed to providing the support our colleagues need to thrive both at work and at home.

Please be advised that this job opportunity is subject to provincial regulation for employment purposes.

If you’re passionate about helping clients and building deep, lasting relationships, TD offers diverse career paths where you can grow your expertise and make a meaningful impact.

We will provide training and onboarding sessions to ensure that you’ve got everything you need to succeed in your new role.

Your accessibility is important to us. Please let us know if you’d like accommodations to help us remove barriers so that you can participate throughout the interview process.