Commercial Administrator in Mississauga

Compensation: $90,000-$110,000 (based on experience)

16817937

The Opportunity

Our client is looking for a Commercial Administrator to join a growing project team supporting the delivery of large-scale infrastructure projects across the GTA.

Compensation: $90,000-$110,000 (based on experience)

Reference # 16817937

The Opportunity

This is an excellent opportunity for someone with experience in construction administration, contract administration, project coordination, procurement, or commercial support who wants to develop their career within a sophisticated project environment.

You’ll work closely with the commercial and project teams, gaining exposure to subcontract administration, change management, cost reporting, procurement, payment processes, and project controls.

What You'll Do

• Provide day-to-day administrative and coordination support to the commercial and project teams.
• Assist with the preparation, distribution, execution, and tracking of subcontracts, purchase orders, change orders, and related documentation.
• Maintain accurate and organized contractual, commercial, procurement, and project records.
• Coordinate subcontractor onboarding and track required documentation such as insurance, bonds, agreements, and statutory submissions.
• Maintain logs for contracts, purchase orders, changes, claims, notices, correspondence, and other commercial activities.
• Support the administration and tracking of change requests, quotations, approvals, and change orders.
• Assist with monthly cost reporting, forecasts, project reporting, and commercial updates.
• Support the review and processing of subcontractor and supplier invoices and payment applications.
• Work with project teams to verify quantities, progress, approvals, and supporting documentation.
• Assist with procurement activities, including RFQs, bid documentation, quotation tracking, and procurement records.
• Prepare meeting agendas, minutes, action-item logs, and follow-up documentation.
• Draft, format, and distribute commercial correspondence, reports, notices, and project documentation.
• Coordinate with subcontractors, suppliers, consultants, and internal stakeholders to obtain outstanding information.
• What You'll Bring
• Diploma or degree in Construction Management, Engineering, Quantity Surveying, Business, Commerce, Finance, Accounting, or a related discipline.
• 4+ years of experience in construction administration, commercial administration, contract administration, project coordination, procurement, accounting, or a related role.
• Experience within construction, civil infrastructure, transportation, transit, or other major project environments is an asset.
• Familiarity with subcontracts, purchase orders, change orders, invoices, payment applications, and project documentation.
• Strong organizational skills and the ability to manage multiple deadlines and competing priorities.
• Exceptional attention to detail.
• Strong written and verbal communication skills.
• Comfortable working with multi-disciplinary teams, contractors and stakeholders.
• Experience with project management, document control, accounting, or contract administration software is an asset.
• *Only those selected for the interview process will be contacted*
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