Accounts Payable Specialist

Location

DeaseLake, BC

Status

FullTime

Closing Date

Openuntil filled.

SALARY

Range$55,000 - $65,000

POSITION SUMMARY

Joinour team as an Accounts Payable Specialist, where you’ll play a key role inkeeping our financial operations running smoothly and accurately. Reporting tothe Accounting Manager, you will be responsible for the timely processing ofvendor invoices, employee reimbursements, and other payables while ensuringcompliance with company policies, internal controls, and regulatoryrequirements.

Thisrole is ideal for someone who is detail-oriented, organized, and committed todelivering exceptional service to both internal teams and external vendors.You’ll also support month-end activities, maintain vendor records, andcontribute to a collaborative and efficient accounting environment.

RESPONSIBILITIES

• Receiveand enter vendor invoices and credit notes into the ERP with a high degreeof accuracy and within agreed service levels.
• Perform2-way matching (purchase order to invoice) and resolve discrepancies bycoordinating with Procurement, Receiving and requestors.
• Validateinvoice approvals, account coding, and supporting documentation inaccordance with delegation of authority and internal control requirements.
• Preparepayment runs (EFT, wire) and supporting schedules; ensure payments areaccurate, properly authorized and released on time.
• Respondto vendor inquiries, research invoice/payment status, and resolve issuesprofessionally while maintaining positive supplier relationships.
• Setup and maintain vendor master data (including banking and tax information)and ensure required documentation is collected, reviewed, and retained.
• Processemployee expense reimbursements and other non-PO payables in line withpolicy.
• ReconcileAP subledger to the general ledger; investigate and resolve variances.
• Supportmonth-end close activities, including accruals, cut‑off, AP aging, andpreparation of account reconciliations.
• Assistwith sales/use tax, GST/HST/PST (as applicable), and other payable-relatedcompliance requirements, including documentation for audits.
• Maintainorganized electronic records to support auditability and retentionrequirements.
• Identifyopportunities to improve AP processes, reduce cycle times, and strengthencontrols; assist with testing and implementing process or system changes.
• Providebackup coverage for other finance duties as required (e.g., mailroominvoice intake, payment distribution, vendor statements).
• Supportin preparing purchase orders as needed.
• Variousother activities as needed.

SKILLS & EXPERIENCE

• Post-secondaryeducation in Accounting, Finance, Business Administration, or acombination of related education and experience.
• 3+years of accounts payable or related accounting experience.
• Proficiencywith ERP/accounting systems and Microsoft Excel, with the ability toquickly learn new systems and processes.
• Workingknowledge of accounts payable best practices, invoice-to-pay processes,internal controls, reconciliations, AP aging analysis, and month-end closesupport.
• Basicunderstanding of Generally Accepted Accounting Principles (GAAP) andindirect taxes such as GST/HST/PST is considered an asset.
• Strongorganizational, time management, and problem-solving skills withexceptional attention to detail and accuracy.
• Abilityto manage high volumes of data while maintaining confidentiality andexercising sound judgment.
• Strongwritten and verbal communication skills with a customer-service mindsetand the ability to build positive relationships with internal and externalstakeholders.
• Abilityto work independently, collaborate effectively within a team, adapt toprocess and technology changes, and contribute to a respectful andpositive workplace culture.

MENTORSHIP AND KNOWLEDGE

Provide guidance, training, and mentorship to teammembers, especially local Tahltan workers, by sharing technical skills, safetypractices, and industry knowledge in a respectful and culturally aware manner.Uphold Tahltan values and principles by fostering a work environment built onrespect, teamwork, and mutual learning. Support the growth of the Tahltanworkforce by helping build capacity, promoting safe and effective work practices,and ensuring that knowledge is passed on to strengthen both the team and thebroader Tahltan community for the benefit of current and future generation.

CONDITIONS OF EMPLOYMENT

• Ability to passa mandatory pre-employment drug and alcohol screening
• Willingness tosign an Oath of Confidentiality
• Full disclosure of criminal record and currentcriminal record check
• Valid class 5 driver’s license and willing toprovide a current driver abstract

INDIGENOUS HIRING PREFERENCE

As a Tahltan-owned organization, TNDC is committed to creating meaningful employment and career development opportunities for Tahltan Nation members and Indigenous Peoples. In support of this commitment, preference may be given to qualified applicants who are Tahltan Nation members, followed by qualified applicants who identify as Indigenous.

All applicants are encouraged to apply. Hiring decisions will consider the qualifications, skills and experience required for the position, together with TNDC’s commitment to increasing Indigenous participation in our workforce.

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