Project Planner

You are the glue that holds these two together. You easily maneuver the precarious path of maintaining the strategy and pace of a project, while keeping your team engaged and enthusiastic. You know what needs to be done, and your penchant for strategic delegation and problem-solving makes you a natural fit for this Project Planner position with GSW.

The Project Planner is a driver in the financial and vendor aspect of any account. Managing financials (scopes, estimates, and billing worksheets), assisting in revenue forecasting and reconciliations, developing chronologies, coordinating production, and handling final distribution.

Responsibilities

• Has a thorough knowledge and understanding of all print, digital, and video functions; knows what it takes creatively to develop projects (project steps, capabilities, technologies, creative responsibilities and skills).
• Utilizes this knowledge in working with the appropriate resources and in interfacing with core teams.
• Identifies problems and solutions to ensure that client/agency needs are met.
• Fosters problem resolution across core team by deciphering relevant and important facts and information to drive tangible solutions.
• Delivers instructions in a clear, concise manner, providing backup materials and documentation when necessary.
• Responsible for overall financial health of assigned brands:
• Creates and maintains yearly budget scope documents.
• Develops estimates (with resource allocations) for individual tactics.
• Responsible for keeping these documents up-to-date and in-line with current project assumptions.
• Managing the billing/invoicing process (through billing worksheets).
• Provides input to quarterly reconciliation.
• Develops, maintains, and refreshes project timelines (chronologies), which outline crucial milestones (e.g., Pre Kick-offs, Kick-offs, Print and Digital Crossovers), by collaborating with respective team members to ensure that all pertinent concerns have been addressed and agreed upon.
• Creates and monitors project parameters for all jobs.
• Ensures that end product delivers on time without jeopardizing quality.
• When brand requires, works directly with print production houses to communicate print specs and ensure that final printed piece is in line with team expectations.
• Maintains production schedule/status and participates in weekly meetings to determine printing logistics and inventory management needs.

Requirements

• Education: 3+ years’ experience in advertising/marketing production/delivery.
• Skills: Good at establishing clear directions; effective communicator; problem-solver; adaptable communication style; organized; understands job responsibilities of others and functions appropriately.
• Technical Expertise: MS Office Suite; Experience with Project Management software (nice to have).

The annual base salary for this position ranges from $70,000 to $95,000 CAD. The base salary range represents the anticipated low and high of the Syneos Health range for this position. Actual salary will vary based on various factors such as the candidate’s qualifications, skills, competencies, and proficiency for the role.

At GSW, we are dedicated to building a diverse, inclusive and authentic workplace. If your past experience doesn’t align perfectly, we encourage you to apply anyway. At times, we will consider transferable skills from previous roles. We also encourage you to join our Talent Network to stay connected to additional career opportunities.

GSW is a full-service healthcare communications agency that goes beyond advertising to create personalized brand experiences that involve, inspire, educate and activate people through ongoing brand journeys.