At a Glance
- Tasks: Review and coordinate customer contracts while ensuring timely completion and organization.
- Company: Values-driven North Vancouver organization known for technical excellence and innovation.
- Benefits: Competitive pay, health benefits, and vacation entitlement.
- Other info: Flexible hours (16-24/week) with opportunities for growth in a dynamic environment.
- Why this job: Make an impact by supporting cross-functional teams and improving contract processes.
- Qualifications: 3-5+ years in contract administration or related fields with strong organizational skills.
The predicted salary is between 40 - 55 $ per hour.
Bring your experience in contract administration, legal support, compliance or document review to a role where your attention to detail and organizational skills make a difference.
If you are proactive, enjoy working with detailed documents and are skilled at keeping multiple priorities on track, we would love to hear from you.
Who – The Company
This North Vancouver-based, values-driven organization has a long-standing reputation for technical excellence, service, and innovation.
They partner closely with clients and manufacturers to deliver thoughtful, sustainability-focused solutions across a wide range of industries.
What- The Role
Our Client is seeking a detail-oriented
Commercial Contracts Coordinator to support the Finance and Sales teams with the review and administration of customer terms and conditions. This role reports into the CFO.
This role is responsible for reviewing customer documents against our client's established standards and approved precedents, coordinating the review process, maintaining contract records, and helping ensure requests move through completion in a timely manner.
This is a support and coordination role.
Sales retains ownership of customer relationships and negotiations, while Finance retains responsibility for risk assessment, approvals, and final decision-making.
Responsibilities
- Review customer terms and conditions, purchase orders, and related commercial documents against company’s standard positions and approved precedents.
- Identify areas requiring clarification, follow-up, or escalation.
- Maintain a centralized tracker of active reviews, priorities, deadlines, approvals, and status updates.
- Coordinate with Sales and Finance to ensure reviews are completed in a timely manner.
- Support the preparation of comments and precedent-based language recommendations for internal review.
- Maintain organized contract records, approved precedents, and final documentation.
- Ensure completed reviews and approved terms are properly documented and stored.
- Escalate unusual, complex, or time-sensitive issues to Finance leadership.
- Support ongoing improvements to contract review processes, templates, and documentation.
- What Success Looks Like
- Contract reviews are tracked, organized, and progressing in a timely manner.
- Sales and Finance have visibility into priorities, open items, and next steps.
- Documentation, precedents, and approved terms are maintained and easy to retrieve.
- Issues requiring attention are identified and escalated early.
- Processes continue to improve and support Company’s growth.
The successful candidate is highly organized, detail-oriented, and persistent in driving work to completion.
They are comfortable reviewing detailed documents, maintaining accurate records, coordinating follow-up activities, and recognizing when an issue should be escalated for review.
They enjoy bringing structure to processes, supporting cross-functional teams, and ensuring important details do not fall through the cracks.
Who- the Candidate
- 3-5+ years of experience in contract administration, compliance, legal support, document review, project coordination, or a related business function.
- Strong organizational and administrative skills with exceptional attention to detail.
- Demonstrated ability to manage multiple priorities and follow work through to completion.
- Excellent written and verbal communication skills.
- Experience working collaboratively across departments and with multiple stakeholders.
- Strong proficiency with Microsoft 365 and Excel.
- Experience in manufacturing, industrial distribution, HVAC, construction supply, or a similar commercial environment is considered an asset.
- Familiarity with commercial contracts and business terms and conditions is preferred.
How much
- health benefits
- vacation entitlement
Where
- North Vancouver, BC
- #J-18808-Ljbffr
Commercial Contracts & T&C Coordinator in North Vancouver employer: Swim Recruiting
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