At a Glance
- Tasks: Manage invoices, payments, and financial records while supporting the finance team.
- Company: Join Sweat and Tonic, Toronto's top fitness and wellness hub.
- Benefits: Competitive salary, health benefits, unlimited gym membership, and tuition reimbursement.
- Other info: Opportunity for career growth in a vibrant, supportive workplace.
- Why this job: Be part of a dynamic team in a fast-paced, innovative environment focused on health and wellness.
- Qualifications: Post-secondary education in Accounting or Business, plus 1-2 years of relevant experience.
The predicted salary is between 55000 - 65000 $ per year.
About Sweat and Tonic: Sweat and Tonic (S&T) brings the best of boutique fitness and wellness under one roof. S&T is Toronto's leading fitness and wellness hub, offering the widest collection of group fitness classes in Canada. From complimentary full-service amenities and an unparalleled range of yoga, Pilates, HIIT, indoor cycling, HYROX, and Lagree Megaformer classes powered by top-of-the-line fitness equipment, custom-programmed lighting, immersive projection screens and state-of-the-art sound systems, to premium spa, recovery and high-tech biohacking amenities - every aspect of S&T has been designed to deliver a best-in-class experience with a hospitality approach.
About the Role: We are seeking a detail-oriented and organized Accounting & Administrative Assistant to join our finance team on a full-time basis. This role is the backbone of our day-to-day expense management and finance administration, keeping invoices, payments and records accurate, on time and audit-ready. Reporting to the Finance Director, your primary responsibilities will include:
- Expense Management & Accounts Payable
- Receive, record, and code all invoices for S&T and Silver Springs, ensuring accurate system entry for a smooth month-end close.
- Process outgoing payments, including EFTs, wires, cheques, and e-transfers, in line with approval policies.
- Monitor and maintain Float transactions for Sweat & Tonic and Silver Springs, including allocation breakdowns, category tracking, monthly exports, and duplicate checks.
- Track operating expenses across Sweat & Tonic and Silver Springs and flag cost trends or anomalies to the finance team.
- Support construction expense tracking with the Construction team, including entering and maintaining invoices in Procore.
- Conduct bank and account reconciliations to ensure financial records are complete and accurate.
- Assist with the preparation of monthly HST filings.
- Assist with budget vs. actuals reporting.
- Administrative & Operational Support
- Manage the accounting mailbox daily, prioritizing and actioning all incoming correspondence.
- Coordinate administrative steps for new employee life cycles procedures.
- Maintain employee records and ensure all documentation is current and accurately filed.
- Maintain organized financial filing systems and records to support compliance and audit readiness.
- Assist with weekly operational dashboard reports for the management team.
- Assist all departments with ad hoc projects and data analyses as required.
Qualifications:
- Post-secondary education in Accounting, Business Administration, or a related field.
- 1 to 2 years of experience in accounts payable, bookkeeping, or finance administration.
- Working knowledge of AP, reconciliations, and month-end processes.
- Proficiency in Microsoft Excel (pivot tables, VLOOKUPs) and the Microsoft Suite.
- Experience with QuickBooks, NetSuite, Float, or Procore is an asset.
- Excellent organizational and time management skills, with the ability to manage multiple priorities in a fast-paced environment.
- Strong attention to detail and accuracy.
- Ability to handle sensitive and confidential information with discretion.
- Self-motivated and team-oriented, with strong written and verbal communication skills and a personal interest in health and fitness.
Position Details:
- In-person position, alternating between Sweat and Tonic locations.
- Full-time position at 40 hours per week.
Compensation & benefits:
- $55,000 - $65,000 base salary dependent on experience.
- Annual bonus plan.
- Comprehensive health benefits.
- Unlimited S&T membership for you and a loved one.
- Exclusive team member access and discounts across S&T services.
- Access to discounts at up to 5,000 retailers across Canada.
- Employee Assistance Program.
- Top-up parental leave.
- Up to $2,500 tuition reimbursement annually.
Inclusion and equal opportunity employment: We are an equal opportunity employer. In addition, we are committed to providing accommodations for applicants upon request at any stage of the recruitment process in accordance with all legislative requirements throughout Canada. Please let us know if you require an accommodation due to a disability during any aspect of the recruitment process and we will work with you to address your needs.
Accounting and Administrative Assistant in Toronto employer: Sweat-and-Tonic
At Sweat and Tonic, we pride ourselves on being a leading employer in the wellness industry, offering a vibrant work culture that fosters creativity and collaboration. Our commitment to employee growth is evident through continuous learning opportunities and a supportive environment that encourages innovation. Located in the heart of Toronto, our team enjoys the unique advantage of working in a dynamic space dedicated to health and wellness, making every day rewarding and meaningful.
