At a Glance
- Tasks: Be the friendly face of our company, managing calls and welcoming guests.
- Company: Join a fast-growing construction and manufacturing leader in Canada.
- Benefits: Enjoy competitive salary, comprehensive benefits, and generous time off.
- Other info: Dynamic office environment with fun social events and wellness programs.
- Why this job: Make a meaningful impact while thriving in an inclusive and engaging culture.
- Qualifications: 1+ year in reception or administrative support; business degree preferred.
The predicted salary is between 49500 - 60500 $ per year.
Position: Receptionist
Location: Vaughan, Ontario
Employment Type: Full-Time, Permanent
Vacancy Status: This Posting is for an Existing Vacancy
Compensation: $50,000 - $55,000 (salary will be determined based on the candidate's skills, experience and qualifications)
About Us
One State is the power of unity – one team, creating what's next, together. Founded in 2007, State has quickly established itself as one of the fastest growing construction and manufacturing companies in Canada. Guided by our "One State" methodology, a unified approach that emphasizes collaboration, innovation and excellence, we are committed to becoming North America's most sought-after provider of full envelope façade solutions.
We are seeking enthusiastic individuals who want to thrive in a rapidly growing organization with an inclusive and engaging culture. A career at State means joining a team dedicated to making a meaningful impact—transforming city skylines with innovation and quality, one project at a time.
About The Role
The Receptionist serves as the first point of contact for visitors, clients and employees. This role is responsible for professionally managing incoming calls, greeting and assisting guests, receiving and recording documents and deliveries, and maintaining a welcoming, organized, and professional reception area. The Receptionist supports the smooth day-to-day operation of the front office and provides administrative assistance as required.
- Professionally answer, screen and promptly route incoming calls, ensuring messages are accurately relayed to the appropriate individuals;
- Provide callers with accurate and timely information while maintaining a high standard of customer service;
- Maintain comprehensive knowledge of the company website;
- Greet and direct clients upon arrival (offer coffee/water) and monitor all visitors;
- Maintain security awareness;
- Receive and sort mail and deliveries;
- Schedule and track couriers (prepare transmittals if required) and obtain signatures;
- Assist the Accounting Department in the handling of invoices and invoice approvals;
- Collect receipts, sort, and reconcile visa statements and provide to Accounting via SAP Concur;
- Perform administrative functions within the corporate Uber platform;
- Sort through cheques and sign off that they have been mailed or picked up;
- Maintain calendar for boardrooms/collaboration rooms and address any conflicts as they arise;
- Coordinate catering if required for boardroom set up for meetings;
- Arrange for weekly breakfast order, quarterly birthday celebrations, and monthly popcorn day;
- Assist HR Department and CAO with corporate events;
- Maintain inventory and place orders for office items including stationery, lunchroom, and marketing supplies;
- Assist fleet administrator with fleet-related tasks;
- Ensure the shredding company maintains boxes to prevent overflowing;
- Maintain and update the company directory;
- Review Bell Mobility invoices on a monthly basis to check staff roaming charges;
- Work with Iron Mountain for box storage/recall;
- Assist CAO with ordering of new office desks/chairs and other items as required;
- Ensure TV monitors are on upon arrival and closed before leaving daily;
- Responsible for daily opening and closing procedures of the reception area;
- At times required to complete tasks for the Executive Team;
- General/administrative support under direction of the Executive Administrative Assistant/CAO.
Requirements & Qualifications
- Education: Bachelor's Degree or Diploma in Business Administration is preferred.
- Years of Experience: Minimum 1 year in reception/administrative support.
Work Location: In-Office, Monday to Friday
Hours: 8:30am-5:00pm
Must be legally entitled to work in Canada and able to commute daily to the office.
AODA: At State we are dedicated to fostering diversity, equity, inclusion and belonging in the workplace. We encourage and welcome applications from all individuals. Accommodations are available upon request for all stages of the hiring process.
AI: We use Artificial Intelligence (AI) tools to screen, assess or select candidates as part of our hiring process.
Executive Receptionist in Vaughan employer: State-Window-Corporation
State-Window-Corporation offers a dynamic work environment where collaboration and innovation are at the forefront. Employees benefit from competitive salaries and opportunities for professional growth within a rapidly expanding company recognized as one of Canada's Best Managed Companies. The company's commitment to excellence and its unified approach fosters a supportive culture that encourages individuals to thrive.
