At a Glance
- Tasks: Process vendor invoices and employee expenses to ensure timely payments.
- Company: Join a leading company with a focus on transparency and collaboration.
- Benefits: Enjoy health benefits, performance bonuses, and discounts.
- Other info: Hybrid work environment with opportunities for learning and development.
- Why this job: Make an impact in finance while developing your skills in a dynamic environment.
- Qualifications: Post-secondary education in Accounting or Finance; 2+ years of AP experience preferred.
The predicted salary is between 59580 - 72820 $ per year.
Job Description
Some of what you will do
This position supports the accounts payable function by processing vendor invoices, PO variances and employee expense reimbursements to ensure accurate, complete, and timely payments in accordance with established procedures, policies, and internal controls.
- Specifically, You Will
- Invoice, Expense & Payment Processing (Trade & Expense)
- Review and validate vendor invoices for accuracy, approvals, coding, and compliance.
- Audit employee expense claims (T&E) for compliance with Staples T&E Policy, ensuring required documentation is provided and claims (including taxes and gratuity) are submitted and coded properly.
- Process AP transactions (including payment requisitions, Excel uploads, and DR/CR Forms) using established procedures, ensuring completeness and accuracy.
- Investigate and resolve exceptions and variances, including PO matching/receiving/RTV discrepancies, coordinating with internal teams as needed.
- Complete batch review and maintain AP records by uploading/filing documentation in accordance with retention and imaging requirements.
- Prepare vendor reports to support wire payment processing, as applicable.
- When assigned, prepare cheques for distribution in accordance with established controls and exception handling requests.
- Accounting Support, Reporting & Period Close
- Prepare journal entries related to accounts payable activities and support month-end/year-end close activities (including adherence to invoice submission schedules and investigation of discrepancies) in accordance with established procedures.
- Analyze tax-related discrepancies and prepare adjusting entries for review and approval prior to processing.
- Vendor Reconciliation, Inquiries & Issue Resolution
- Reconcile assigned vendor statements, identify discrepancies, and coordinate resolution with vendors and internal stakeholders.
- Respond to AP inquiries from vendors, employees, and internal customers in accordance with corporate guidelines; follow up on outstanding items to ensure they are addressed and resolved in a timely manner.
- Provide guidance to internal customers on AP documentation requirements and processes to support accurate and timely vendor payment.
- Physical Demands/working Conditions
- Office environment – Hybrid
- Some Of What You Need
- Post-secondary education in Accounting, Finance, or a related field, or equivalent combination of education and experience.
- Accounting courses/designation progress (e. g., CPA pathway) is an asset.
- 2+ years of accounts payable experience in a high-volume environment
- Experience with vendor statement reconciliations and discrepancy resolution.
- Experience with accounts payable processes and controls, including invoice processing, PO matching (2-way/3-way), receiving/RTV, employee expense (T&E) auditing, and vendor statement reconciliation.
- Proficiency with AP/finance systems (e. g., Oracle AP, AS400/JDA, workflow and imaging tools) and Microsoft Office (advanced Excel preferred).
- Strong analytical and problem-solving skills to investigate variances/discrepancies, resolve issues through appropriate follow-up and documentation, and elevate complex items when required.
- Basic understanding of general ledger concepts and journal entries; ability to prepare entries in accordance with established procedures and controls.
- Strong attention to detail, organization, and communication skills to manage deadlines in a high-volume environment and interact effectively with internal customers and vendors.
- Some Of What You Will Get
- Associate discount
- Health and Dental benefits
- RRSP/DPSP
- Performance bonuses
- Learning & Development programs
- And more…
About Us
We value transparency in our hiring processes.
Please note, artificial intelligence may be used in certain stages to screen, assess, or select applicants, however, a human reviewer makes all final decisions.
This posting is for an existing vacancy.
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Accounts Payable Analyst in Richmond Hill employer: Staples Canada
At Staples Canada, we pride ourselves on being an excellent employer by fostering a dynamic and inclusive work culture that encourages collaboration and innovation. As a Senior Product Manager, you will have access to comprehensive benefits, including health and dental coverage, performance bonuses, and robust learning and development programs, all while working in a hybrid environment in Richmond Hill. Join us to make a meaningful impact as we inspire our customers and communities to work smarter and grow together.
