Coordinate executive meetings, calendars, and confidential correspondence as an Executive Administrative Assistant working 100% onsite in Oshawa, Ontario. This 12-month contract supports senior leadership operations.
The Executive Administrative Assistant provides senior-level administrative support within a complex organization. The work includes calendar management, meeting coordination, travel arrangements, correspondence, records, and approval documents. Strong judgment and professionalism are essential when liaising with senior leaders, Board stakeholders, staff, and external contacts.
Key Responsibilities:
- Coordinate executive meetings, conferences, travel, and accommodations
- Prepare agendas, minutes, briefing packages, and attendance details
- Manage the Vice-President's calendar, priorities, calls, and visitors
- Track follow-up logs and coordinate required approvals
- Liaise with senior management, Board, staff, and external stakeholders
Requirements:
- Two to six years of senior executive administrative experience
- Experience supporting executives in complex organizations
- Ability to manage confidential correspondence, records, and reports
- Strong organizational, time-management, and prioritization skills
- Excellent written and verbal communication with sound judgment
Use executive coordination, calendar management, and confidential information skills to support senior leadership from Oshawa's onsite office.
Executive Administrative Assistant Oshawa employer: Spirit Omega Inc.
At Spirit Omega, we pride ourselves on being an exceptional employer, particularly for the Senior Technical Engineer role in Pickering, ON. Our commitment to a diverse and inclusive workplace fosters a collaborative environment where employees can thrive, while our focus on professional development ensures that you have ample opportunities for growth within the nuclear industry. With competitive pay and a supportive team culture, working with us means contributing to meaningful projects that make a difference.
