At a Glance
- Tasks: Keep our Toronto office organized and welcoming while managing supplies and coordinating events.
- Company: Join Sphere Media, a dynamic media company with a creative vibe.
- Benefits: Flexible hours, collaborative environment, and the chance to work in the exciting media industry.
- Other info: Opportunity for growth and to make a real impact in a vibrant team.
- Why this job: Be the backbone of our office and support creative projects in a fast-paced setting.
- Qualifications: Experience in office management and strong organizational skills are a must.
The predicted salary is between 47250 - 57750 $ per year.
Job Description
About the Role
The Office Manager supports the dailyoperations of Sphere Media’s Toronto office and helps ensure that officeservices, facilities, administrative processes, and internal coordination runsmoothly.
This role requires strong organizationaland communication skills, discretion, and the ability to work effectively withcorporate, production, creative, HR, IT, finance, and external partners in a fast-paced media environment.
Key Responsibilities
- Keep the Toronto officeorganized, welcoming, functional, and well maintained on a daily basis, including the kitchen and common spaces.
- Order and manage officesupplies, equipment, furniture, and other workplace needs.
- Manage couriers, deliveries, guest reception, catering, conference room bookings, and the day-to-day use ofmeeting spaces.
- Manage and maintain officestorage spaces, ensuring they remain organized, accessible, and functional.
- Support the implementation ofsimple, efficient office processes and administrative best practices.
- Help ensure the office operatesin compliance with applicable health, safety, and workplace requirements.
- Organize employee’s travel, including transportation, accommodations and itineraries.
- Prepare and process expensereports and invoices.
- Coordinate with vendors, service providers, and landlords as required.
- Plan and organize internalevents, screenings, and other company gatherings.
- Act as a liaison with HR and ITteams for onboarding, equipment coordination, access needs, and generalemployee support.
Qualificationsand Skills
- Relevant experience in officemanagement, administration, operations coordination, or a similar role.
- Hands-on attitude andwillingness to support practical office needs, including moving boxes, settingup spaces, and helping with day-to-day workplace tasks.
- Excellent organizational skillsand the ability to manage multiple priorities at once.
- Strong communication skills anda professional, service-oriented approach.
- Ability to work with discretionand good judgment in a fast-paced environment.
- Comfort working with vendors, invoices, expense reports, travel bookings, office supplies, and operationalfollow-up.
- Experience in media, television, production, creative industries, or a related environment is anasset.
- Proficiency with Microsoft Office tools and general comfort with shared digital systems.
What We Offer
This is an opportunity to join a dynamicmedia company and contribute directly to the smooth operation of its Torontooffices, productions, and internal teams.
The role offers variety, collaboration, and the chance to support our activities in a creativeenvironment.
The positioncan be structured as 35 hours per week, from 9:00 a. m. to 4:00 p. m.
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Office Manager in Toronto employer: Sphere Media
Sphere Media is an exceptional employer that fosters a vibrant and collaborative work culture in the heart of Toronto's creative industry. Employees benefit from a supportive environment that encourages professional growth, offers flexible working hours, and provides opportunities to engage in exciting media projects. With a focus on teamwork and innovation, Sphere Media ensures that every team member plays a vital role in the company's success while enjoying a dynamic workplace atmosphere.
