At a Glance
- Tasks: Manage daily office operations and create a welcoming environment for residents and team members.
- Company: Sienna Senior Living, dedicated to enhancing lives in a supportive community.
- Benefits: Competitive salary, health benefits, RRSP matching, and continuous learning opportunities.
- Other info: Inclusive workplace valuing diversity and providing accessible candidate experiences.
- Why this job: Make a meaningful impact in residents' lives while developing your career in a caring culture.
- Qualifications: Diploma in Business Administration or Accounting; strong organizational and problem-solving skills.
The predicted salary is between 49000 - 61000 $ per year.
This posting is for an existing vacancy at Sienna Senior Living, where our commitment to enhancing the daily lives of our residents extends far beyond clinical care. Integral to this mission are our dedicated leaders and their teams who oversee vital functions such as culinary services, housekeeping, recreation, maintenance, and administrative functions.
We are currently seeking exceptional individuals to fill a key management position, a role that is pivotal in bringing our core values of positivity, accountability, community, and caring to life. In this capacity, the Office Manager plays a crucial role in the day-to-day administrative functions and processes at a Long Term Community or Retirement Residence. This role is responsible for creating an enriching experience for both Team Members and Residents, fostering an environment where every individual feels valued and cared for.
In this role, you will oversee:
- Resident Accounts, Accounting procedures, processes and records
- Bi-weekly payroll submissions
- Other administrative functions
What We Offer:
- A competitive salary and vacation package
- Health & Dental benefits program
- RRSP with employer match
- Share Ownership and Reward Program (SOAR)
- Employee Share Purchase Plan with company match
- Continuous learning and growth
- A welcoming culture that values diversity and differing perspectives, experiences, and beliefs
What You Will be Doing:
- Facilitate the move-in and discharge processes for residents and their families, ensuring the completion and compliance of necessary documents such as contracts and power of attorney
- Handle the processing of annual rent and additional charges to residents' accounts
- Generate billing for residents, and manage the reconciliation of invoices, payments, and tax documents
- Assist residents in exploring financial assistance options
- Address and resolve financial inquiries or concerns from residents, their families, and vendors
- Keep precise records, provide monthly reports, and explain any discrepancies in accounts receivable and payable transactions
- Oversee a petty cash system and a trust fund for petty cash disbursements
- Create and manage Purchase Orders and maintain purchase journals
- Compile and submit bi-weekly payroll reports for timely payroll processing
Who You Are:
- Educated with a diploma in Business Administration, Accounting, or a related discipline
- Highly skilled in MS Office (Outlook, Excel, Word), with a good understanding of HRIS, Yardi, and PCC systems
- Possess exceptional organizational skills and meticulous attention to detail
- Demonstrates robust problem-solving abilities
- Well-versed in payroll processes, including time and attendance systems, and HR practices
- Knowledgeable about collective agreements and employment legislation related to pay
- Beneficial if you have previous experience in a healthcare environment
What you need to know:
- Sienna Senior Living is committed to creating an inclusive environment where all team members and residents feel like they belong.
- You must successfully pass a Vulnerable Sector Check and/or Criminal Record Check applicable to the appropriate province.
- Sienna Senior Living may utilize artificial intelligence to screen and assess applicants for this position.
Office Manager in Toronto employer: Sienna Living
Sienna Living is dedicated to cultivating a supportive and empowering work environment where team members feel valued and heard. The organization prioritizes meaningful relationships with residents, ensuring that employees can make a significant impact on their lives. With a focus on professional growth and development, Sienna Living offers opportunities for team members to enhance their skills while delivering compassionate care to seniors.
