At a Glance
- Tasks: Support senior leaders with coordination, communication, and administrative tasks to enhance business efficiency.
- Company: Join a dynamic team focused on operational excellence and collaboration.
- Benefits: Competitive salary, professional development opportunities, and a supportive work environment.
- Other info: Opportunity for growth in a vibrant workplace with a focus on innovation.
- Why this job: Make a real impact by streamlining operations and supporting top executives in a fast-paced setting.
- Qualifications: 5+ years in executive support, strong organizational skills, and proficiency in Microsoft Office.
The predicted salary is between 63000 - 77000 $ per year.
In this role, you will provide high-level executive and business coordination support to senior leaders and stakeholders, helping ensure effective communication, meeting preparation, calendar coordination, travel planning, administrative efficiency, and timely business follow-up.
You will work closely with senior management to organize management meetings, prepare agendas, briefings, presentations, and reporting materials, while maintaining confidential information and ensuring priorities are handled with discretion and professionalism.
Success in this position requires strong organizational skills, attention to detail, sound judgment, excellent communication, and the ability to manage multiple priorities under pressure in a fast-paced business environment.
- How You’ll Make an Impact
- Work closely with senior management and key stakeholders to strengthen communication, coordination, and follow-up across the business.
- Organize management meetings, prepare agendas, briefing materials, presentations, reports, and statistical charts as required.
- Manage executive calendars, meeting logistics, pre-meeting preparation, and required follow-ups to help maximize leadership effectiveness.
- Coordinate travel arrangements and support the reconciliation of travel and expense reports, including cash and credit card purchases.
- Support office operations by maintaining administrative procedures, coordinating visitors, and helping ensure effective day-to-day business support.
- Research, select, and integrate new office technologies, tools, and systems where appropriate to improve administrative efficiency.
- Handle confidential information for the business team with discretion, accuracy, and appropriate controls.
- Provide proactive support by identifying priorities, preparing information, resolving administrative issues, and enabling timely decision-making.
What You Bring
- Minimum of 5 years of experience in an executive assistant, business coordinator, office management, or similar administrative support role.
- Extensive experience organizing and coordinating office operations, administrative procedures, meetings, travel, and executive support activities.
- Demonstrated ability to deliver tasks efficiently within demanding schedules and tight deadlines.
- Exceptional communication skills, with experience supporting and interacting with senior executives and business stakeholders.
- Expert knowledge of Microsoft Outlook, Excel, Word, and Power Point, with the ability to prepare professional documents, presentations, and reports.
- Strong ability to multitask, prioritize, and manage complex deadlines under pressure.
- High level of discretion, professionalism, accuracy, and sound judgment when handling confidential information.
- Collaborative, proactive, service-oriented mindset with strong organizational and interpersonal skills.
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Executive Assistant/ Assistant exécutif – Opérations AGT in Montréal employer: Siemens Energy
Siemens Energy est un employeur de choix, offrant un environnement de travail dynamique et collaboratif où l'innovation et la durabilité sont au cœur de nos projets. En tant qu'Expert en Approvisionnement Projets Senior, vous bénéficierez d'opportunités de croissance professionnelle tout en contribuant à des initiatives énergétiques significatives à l'échelle internationale. Rejoignez une équipe passionnée qui valorise votre expertise et vous permet de faire une réelle différence dans la transition énergétique.
