As the Office Receptionist for Shivalik Trading Inc., you are the first point of contact for our global clients, local suppliers, and logistics partners. Shivalik specializes in the trusted export of premium seafood - including lobsters, crabs, oysters, and mussels. We are looking for a professional, organized, and friendly individual to manage our front-office operations and ensure a seamless experience for everyone who connects with our brand.
Key Responsibilities
- First Impressions: Greet visitors, clients, and partners with a professional and welcoming demeanor.
- Communication Hub: Manage a multi-line phone system; screen and direct calls to the appropriate departments (Sales, Logistics, or Management).
- Correspondence: Manage incoming and outgoing mail, couriers, and digital correspondence via email.
- Administrative Support: Assist the Sales and Logistics teams with data entry, filing, and preparing export documentation as needed.
- Office Coordination: Maintain a clean, organized, and professional reception area and boardrooms; monitor and order office supplies.
- Scheduling: Coordinate meetings, maintain office calendars, and assist in travel arrangements for the executive team.
The Ideal Candidate:
- Experience: Minimum of 1 year in a receptionist or administrative role, preferably in a fast-paced office or hospitality environment.
- Professionalism: Excellent verbal and written communication skills in English.
- Tech-Savvy: Strong proficiency in Microsoft 365 (Outlook, Word, Excel) and comfortable learning new digital tools or CRM systems.
- Soft Skills: High level of dependability, enthusiasm, and the ability to remain calm and solution-oriented during busy periods.
- Discretion: Ability to handle sensitive company and client information with total confidentiality
Essential Skills:
- Computer Use
- Oral Communication
- Working with Others
Soft Skills:
- Confidence
Hard Skills:
- Account Management
- Advertising Sales
Digital Skills:
Certifications:
- Basic Food Safety Certification
Languages:
- English
- French
Office Receptionist in Montague employer: Shivalik Trading Inc.
As a leading player in the seafood export industry, our company offers an exceptional work environment that fosters innovation and collaboration. Located in a vibrant market hub, we provide our Seafood Export Manager with competitive benefits, opportunities for professional growth, and a culture that values diversity and teamwork. Join us to make a meaningful impact in global trade while enjoying the unique advantages of working in a dynamic and supportive setting.
