Executive Assistant in Toronto

Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture. The Executive Assistant provides high-level administrative support to the Senior Vice President & Managing Director, GBM CFO, while also supporting the broader leadership team with coordination and operational activities. The role is responsible for ensuring the efficient management of executive priorities, maintaining effective communication across stakeholders, and supporting the smooth day-to-day operations of the office in a fast-paced and dynamic environment.

In this role you will:

• Manage and coordinate the Senior Vice President & Managing Director, GBM CFO’s calendar, appointments, meetings, and scheduling priorities.
• Anticipate scheduling conflicts and proactively identify solutions to ensure effective time management and seamless execution of commitments.
• Prepare the executive for meetings by organizing agendas, pre-reading materials, and other relevant documentation.
• Provide administrative and coordination support to the leadership team, including meeting logistics, team communications, onboarding activities, and operational requirements.
• Organize and oversee internal and external meetings, conferences, and events, including venue selection, room bookings, equipment setup, catering arrangements, and attendee coordination.
• Coordinate complex travel arrangements and ensure all travel requirements are addressed efficiently.
• Act as a key point of contact by handling incoming calls, visitors, mail, and correspondence with a high degree of professionalism and discretion.
• Draft, prepare, proofread, and distribute correspondence, presentations, and other business materials on behalf of the executive.
• Develop, maintain, and manage effective filing, record retention, storage, and document management processes.
• Prepare and submit expense reports, verify expense-related documentation, and support payment processing activities.
• Provide back-up administrative support to other Administrative Officers and assist with additional responsibilities as assigned.
• Contribute to effective and efficient operations by adhering to Scotiabank’s risk culture, policies, controls, and compliance requirements while fostering an inclusive and high-performing work environment.

Do you have the skills that will enable you to succeed in this role? We’d love to work with you if you have:

• 5+ years of experience supporting senior executives, preferably within Finance, Corporate, or a related business function.
• Strong knowledge of business and banking terminology, as well as administrative practices and departmental procedures.
• Advanced proficiency with Microsoft Office Suite, including Outlook, Excel, and PowerPoint.
• Exceptional organizational skills and the ability to manage multiple priorities in a fast-paced environment.
• Strong written and verbal communication skills with a focus on professionalism and attention to detail.
• Demonstrated problem-solving skills and the ability to exercise sound judgment in day-to-day decision-making.
• Experience coordinating executive calendars, meetings, travel arrangements, and administrative operations.
• The ability to handle sensitive and confidential information with a high degree of discretion.
• Adaptability, flexibility, and the ability to respond effectively to changing priorities and business needs.
• Professionalism and capability of building strong working relationships with executives, internal partners, and external stakeholders.
• Previous experience supporting senior leadership within a financial services or banking environment would be an asset.
• Comfort working in an office-based environment where competing priorities, demanding deadlines, and occasional overtime may be required.

What’s in it for you?

• A rewarding career path with diverse opportunities for professional development.
• An organization committed to making a difference in our communities – for you and our customers.
• A competitive rewards program includes annual bonus, flexible vacation, personal and sick days, and comprehensive benefits that start on your first day.
• Diversity, Equity, Inclusion & Allyship - We strive to create an inclusive culture where every employee is empowered to reach their fullest potential, respected for who they are, and embraced through bias-free practices and inclusive values across Scotiabank.
• Accessibility and Workplace Accommodations - We value the unique skills and experiences every individual brings to the Bank and are committed to creating and maintaining an inclusive and accessible environment for everyone.

Location(s): Canada : Ontario : Torrance