Temporary Senior Executive Assistant in Courtenay

School District 71 is an inclusive learning community that embraces diversity, fosters relationships and empowers all learners to have a positive impact on the world. Our mission is to work with our educational partners to inspire engaged, compassionate, resilient lifelong learners and cultivate a collaborative community together.

We invite applications for the position of Temporary Senior Executive Assistant - Board Office. Please note this position will end on July 31, 2027 or upon return of the incumbent.

Position Summary

Under the direction of the Manager of Administrative Services & Projects, the Senior Executive Assistant provides confidential, executive-level administrative and project support primarily to the Learning Services department, and, when assigned, to other members of the senior leadership team. The position ensures efficient coordination of department operations, reporting, and communication, exercising a high degree of professionalism, discretion, and independent judgment while managing multiple priorities in a fast-paced environment.

Key Responsibilities

• Provide executive administrative and project support to senior leadership
• Prepare and edit confidential correspondence, reports, briefings, and presentations
• Coordinate meetings, logistics, and departmental operations
• Support Ministry reporting, audits, and district data collection processes
• Manage and maintain confidential records in compliance with FOIPPA
• Administer and support MyEducation BC (MyEdBC) functions
• Monitor projects, timelines, and reporting requirements to ensure compliance
• Support budget tracking, procurement processes, and financial administration
• Act as a key point of contact for internal and external stakeholders

Qualifications

• Diploma in Office or Business Administration, or equivalent combination of education and experience
• Minimum five (5) years of senior administrative experience, preferably in a public sector or education setting
• Demonstrated experience supporting senior leadership and managing complex workflows

Skills and Attributes

• Advanced proficiency in Microsoft 365 (Word, Excel, PowerPoint, Outlook, SharePoint, Teams)
• Exceptional organizational, communication, and problem-solving skills
• Ability to manage multiple priorities with accuracy and discretion
• Strong judgment and ability to handle confidential information
• Proven ability to work independently and collaboratively in a dynamic environment
• Knowledge of FOIPPA and Ministry reporting requirements is an asset.

School District 71 welcomes diverse candidates and encourages applications from members of groups experiencing barriers to equity. As an inclusive learning community we are committed to actively creating and fostering a culture of inclusivity where voices are heard, people are seen, and values are respected. We care about the uniqueness of our applicants, employees, students and community, and we do so in a safe space fueled by curiosity and acceptance.

Persons with disabilities who anticipate needing accommodations for any part of the application and hiring process may contact: hr@sd71.bc.ca and we will work with you to meet your needs. We sincerely thank all applicants for considering us an employer of choice. Only shortlisted candidates will be contacted. The successful applicant will be subject to the terms of the Criminal Review Act. Thank you for your interest in School District 71 (Comox Valley). An Equal Opportunity Employer.