Executive Assistant to the Secretary Treasurer in Penticton

School District No. 67 (Okanagan Skaha) is committed to collaboration, mentorship, and creating innovative learning experiences. We are looking for motivated employees who are passionate about making a difference in the lives of students.

The Board of Education invites applications for the position of Executive Assistant to the Secretary-Treasurer/Communications Specialist. Duties will commence November 30, 2026, or a mutually agreeable date.

Our Ideal Candidate

• Post-secondary education in Business Administration and/or a Communications degree or equivalent training and experience in communications, journalism, public relations or related field.
• Minimum of 5 years recent and relevant experience.
• Ability to use a variety of Microsoft Office programs, such as Word, Excel, PowerPoint and Outlook.
• Experience with web communications, internet technology, digital photography, and video.
• Sound knowledge of current issues in public education.
• Ability to deal with sensitive issues and information.
• Proven experience in social media management across multiple platforms.
• Experience with crisis communication management.
• A high degree of judgement, discretion and decision-making ability.
• Knowledge of business meeting protocol, including recording and transcribing of minutes.
• Ability to work under minimal supervision.
• Superior interpersonal, communication and resolution skills.

Executive Support - 0.6 FTE Responsibilities

• Provides direct support to the Secretary-Treasurer and the Board of Education.
• Prepares Regular and In-Camera Board Meeting Agendas, takes minutes and maintains meeting records.
• Supports Board Committees and committee meeting structure as needed.
• Prepares, renews, and maintains leases and agreements.
• Manages, tracks, and maintains all board office agreements.
• Responsible for maintaining trustee Financial Disclosure Acts.
• Maintains property records.
• Helps administer the School Protection Program and answers risk management inquiries.
• Coordinates travel arrangements/bookings/reservations for the Board of Education and the Secretary-Treasurer.
• Schedules, organizes, and prepares for events and meetings of the Board or the Secretary-Treasurer.
• Handles correspondence for the Board of Education and Secretary-Treasurer.
• Maintains general filing for the Secretary-Treasurer's office, internal and external mail distribution, and assists with internal and public inquiries.
• Performs overall office administrative tasks and duties as required.
• Provides support in other areas as directed by the Secretary-Treasurer.

Communications - 0.4 FTE Responsibilities

• Establishes and maintains successful relationships with internal and external stakeholders.
• Generates, organizes, prioritizes, and schedules social media posts from a variety of sources.
• Ensures that all school district announcements, developments, policies and programs, and milestones are well publicized and professionally executed.
• Monitors social and traditional media.
• Updates content of School District website.
• Organizes public service/institutional and educational advertising.
• Supports Senior Leadership in communicating the District's learning/strategic plans through a variety of media channels.
• Provides communications services during critical incidents and emergency situations.
• Protects School District's reputation by monitoring social networks and responding to conversations.
• Sets up and monitors analysis reports from various sources to determine the effectiveness of communications.
• Provides social media policy and practices and implements as required.
• Assists in the development of a Communication Plan for the district.

The School District

School District No. 67 (Okanagan Skaha) serves the educational needs of approximately 5800 students through 11 elementary, 3 middle, 3 secondary schools and 1 distributed learning school.

Terms of Employment

Permanent, excluded (non-union) position – 1.0 FTE - commencing November 30, 2026. Salary range $75,858-$94,822. Extensive benefit package. Deadline for applications: 2:00 pm (PST), Friday, November 13, 2026.

Our district is committed to equity and creating a learning environment for Indigenous students that fosters a sense of belonging, encourages a sense of pride in their heritage, and promotes academic and personal success.