Finance Clerk in Prince George

• TITLE: FINANCE CLERK
• POSITION NOTES: 35 hours per week
• DEPARTMENT: Finance
• REPORTS TO: Director of Finance or Designate

SUMMARY

With minimal direction the Finance Clerk performs accounting activities required to produce and report a current accounts receivable sub‐ledger and general ledger bank accounts.

Works cooperatively with other employees and the public.

DUTIES

• Coordinates the activities and financial information flow between accounting, other departments and outside agencies, including acting as a resource person, researching information and performing analysis as required.
• Prepares invoices for third party billings.
• Reconciles the accounting and payroll systems for invoicing payroll generated third party recoveries.
• Reconciles aged accounts receivable and communications with customers regarding outstanding accounts.

• Bank account maintenance, including

• Reviewing and recording daily bank deposits
• Preparing the EFT payment file and uploads to the Financial Institution for payment.
• Preparing monthly bank reconciliations for District level bank accounts
• Liaise with Financial Institution representatives regarding day to day banking matters.
• Maintenance and reconciliation of general ledger accounts including prepaid, resale and revenue accounts.
• Under the direction of the Director of Finance or Designate and/or the Payroll Supervisor will be required to:
• Provides support to accounting and payroll staff including processing of vendor invoices and employee timesheets, and verification of related payroll and accounting batch edits to source documents
• Provides backup for Payroll Clerks as required.
• Prepares reports utilizing data from accounting, payroll and other systems.
• Assists with planning and developing reports utilizing data from accounting, payroll and other systems.
• Maintains the Finance Department internal forms.
• Assists with providing training and support for staff in the Finance Department.
• Inputs and retrieves data on the computer relating to the general ledger and payroll systems.
• Controls the signing of accounts payable cheques for distribution.
• Participates in special projects as requested by the supervisor.
• Provides input into stream‐lining of accounting procedures.
• Answers enquiries and relays messages to and from staff and customers using telephone, computer, mail, facsimile, or in person.
• Composes, maintains and/or files a variety of documents such as invoices, supplier statements and correspondence.
• Duplicates, sorts, collates and staples materials.
• Performs other clerical or emergent duties.
• REQUIRED KNOWLEDGE, ABILITY, SKILLS (Finance Clerk)
• Grade 12 diploma or equivalent.
• Completion of a 2 year program equivalent to a diploma in the CNC Accounting and Finance Diploma or equivalent.
• Completion of the first two courses of the Payroll Compliance Practitioners program, or equivalent.
• Five years of specific accounting experience within a large organization, or equivalent.
• One year of payroll experience working within a large automated payroll environment.
• Intermediate knowledge of computer accounting and spreadsheet applications.
• Knowledge of office procedures.
• Knowledge of accounting principles and practices.
• Keyboarding skills of 50 words per minute or proof of competency in keyboarding skills.
• Proficient in numeric keypad skills.
• Knowledge of Business English, punctuation, spelling and Business Math.
• Ability to maintain confidentiality
• Ability to use courtesy and tact in the explanation of and discussion of information in contacts with public, parents, staff and students.
• Ability to perform individually and as part of a team.
• Ability to effectively communicate both verbally and in writing.
• Ability to plan and schedule work and organize the workload effectively.
• Ability to work with constant interruptions.
• Ability to maintain close attention to detail for periods of sustained duration and to meet deadlines.
• TOOLS AND EQUIPMENT USED

Computer, photocopier, telephone, facsimile machine, typewriter, paper shredder, cheque writer, printers, answering machine, calculator and other office related equipment.

• PHYSICAL ABILITIES
• Sufficient vision to operate computer
• Fundamental ability to operate office equipment.
• Manual dexterity.
• **Only candidates that are shortlisted for an interview will be contacted**